How To Fix GX156 - One or more ledgers will not be taken into consideration during archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 156

• Message text: One or more ledgers will not be taken into consideration during archiving

What causes this issue?

Your selection criteria contains at least one ledger (&v1&) with data
that will not be considered during archiving.
The cause could be any of the following:
The ledger ist not assigned to the consolidation application and/or
sub-application
The ledger is user-defined
You want to archive line items, but the ledger does not contain any
(such as ledger "09")

How to fix this error?

Check your entries or the related Customizing.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX156 - One or more ledgers will not be taken into consideration during archiving ?

  The SAP error message GX156 indicates that one or more ledgers are not being considered for archiving due to certain conditions that need to be met. This message typically arises during the archiving process in the SAP system, particularly in the context of Financial Accounting (FI) or Controlling (CO) modules.
  Cause:
  The error message GX156 can be triggered by several factors, including:
  
  
  Open Documents: There may be open documents in the ledgers that prevent them from being archived. This includes open invoices, purchase orders, or any other financial documents that are still active.
  
  
  Configuration Issues: The archiving configuration for the ledgers may not be set up correctly. This includes settings in the archiving object or the specific ledger configuration.
  
  
  Data Consistency: There may be inconsistencies in the data that need to be resolved before archiving can proceed.
  
  
  Authorization Issues: The user attempting to perform the archiving may not have the necessary authorizations to archive certain ledgers.
  
  
  Solution:
  To resolve the GX156 error, you can take the following steps:
  
  
  Check for Open Documents:
  
  Review the ledgers for any open documents that need to be cleared or processed before archiving. You can use transaction codes like FB03 (Display Document) or ME23N (Display Purchase Order) to check for open items.
  
  
  
  Review Archiving Configuration:
  
  Ensure that the archiving settings for the ledgers are correctly configured. This can be done in transaction SARA (Archive Administration) where you can check the archiving object settings.
  
  
  
  Data Consistency Check:
  
  Run consistency checks on the data to identify any issues that may prevent archiving. This can involve using transaction codes like SICK or SE38 to run specific reports or programs that check for data integrity.
  
  
  
  User Authorizations:
  
  Verify that the user has the necessary authorizations to perform archiving. This can be checked in transaction SU53 (Authorization Check) or by consulting with your security team.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to archiving for specific guidance on the error message and any known issues or patches.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide additional insights or solutions based on the specific configuration of your system.
  
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the archiving objects relevant to your ledgers (e.g., FI_DOCUMNT for financial documents).
  Transaction Codes: Common transaction codes related to archiving include SARA (Archive Administration), SARI (Archive Information System), and SARE (Archive Object Management).
  SAP Notes: Check for any relevant SAP Notes that may address known issues with archiving and the GX156 error message.
  
  By following these steps, you should be able to identify the cause of the GX156 error and implement a solution to allow for successful archiving of the ledgers.