How To Fix /GSINS/INSH_MSG331 - Cannot delete external transfer for recipient &1; payroll run took place

SAP Error Message - Details

• Message type: E = Error

• Message class: /GSINS/INSH_MSG -

• Message number: 331

• Message text: Cannot delete external transfer for recipient &1; payroll run took place

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /GSINS/INSH_MSG331 - Cannot delete external transfer for recipient &1; payroll run took place ?

  The SAP error message /GSINS/INSH_MSG331 indicates that there is an issue with deleting an external transfer for a recipient because a payroll run has already taken place. This typically occurs in the context of payroll processing and external transfers in SAP systems, particularly in modules related to payroll and personnel administration.
  Cause:
  The error is triggered when an attempt is made to delete an external transfer record for a recipient (employee) who has already undergone a payroll run. The system prevents this action to maintain data integrity and ensure that payroll calculations are not disrupted.
  Solution:
  To resolve this error, consider the following steps:
  
  
  Check Payroll Status: Verify if the payroll run for the recipient has indeed been completed. If the payroll run is finalized, you cannot delete the external transfer record.
  
  
  Post-Payroll Actions: If you need to make changes to the external transfer, you may need to perform post-payroll actions. This could involve:
  
  Reversing the payroll run if it is permissible and if the business process allows for it.
  Making necessary adjustments in the payroll data before the next payroll run.
  
  
  
  Consult with Payroll Administrator: If you are unsure about the implications of reversing a payroll run or making changes, consult with your payroll administrator or SAP support team. They can provide guidance on the best course of action based on your organization's policies.
  
  
  Use Transaction Codes: Depending on your SAP version, you may use specific transaction codes to manage payroll and external transfers. Familiarize yourself with these codes to navigate the system effectively.
  
  
  Documentation and Training: Ensure that users involved in payroll processing are trained on the implications of external transfers and payroll runs. Proper documentation can help prevent such errors in the future.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently releases updates that may address known issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PC00_MXX_CALC (Payroll Calculation) to manage employee records and payroll processes.
  SAP Community: Engage with the SAP Community forums for insights and solutions from other users who may have encountered similar issues.
  
  By following these steps, you should be able to address the error message and ensure that your payroll processes run smoothly.