How To Fix /GSINS/ID_BR018 - You are not allowed to change past data

SAP Error Message - Details

• Message type: E = Error

• Message class: /GSINS/ID_BR -

• Message number: 018

• Message text: You are not allowed to change past data

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message /GSINS/ID_BR018 - You are not allowed to change past data ?

  The SAP error message /GSINS/ID_BR018: You are not allowed to change past data typically occurs when a user attempts to modify data that is considered historical or has been locked for changes in the system. This is a common scenario in systems that require data integrity and audit trails, such as financial or inventory management systems.
  Cause:
  
  Data Locking: The system may have been configured to prevent changes to past data to maintain data integrity. This is often the case in financial modules where historical data should not be altered.
  Authorization Issues: The user may not have the necessary permissions to make changes to historical data.
  Configuration Settings: The system settings may be configured to restrict changes to certain periods or types of data.
  Period Closing: If the data pertains to a closed accounting period, changes may be restricted to prevent discrepancies in financial reporting.
  
  Solution:
  
  Check Authorization: Ensure that the user has the appropriate authorizations to make changes to the data. This may involve checking user roles and permissions in the SAP system.
  Review Configuration Settings: Consult with your SAP administrator or functional consultant to review the configuration settings related to data changes. They may need to adjust settings to allow changes if appropriate.
  Use a Different Transaction: If the data needs to be corrected, consider using a different transaction or process that is designed for making adjustments to historical data, such as a reversal or adjustment transaction.
  Consult with Business Process Owners: If the data change is necessary, consult with the relevant business process owners to determine if an exception can be made or if a specific process should be followed to handle the change.
  Create a Change Request: If the change is critical, you may need to create a formal change request or follow the organization's change management process to address the issue.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for your version.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in managing data changes, such as FB08 for reversing financial documents or MBST for reversing material documents.
  Documentation: Review the documentation for the specific module you are working with (e.g., FI, MM) to understand the implications of changing historical data and the processes involved.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further assistance.