How To Fix GRANTMGMT868 - Grant &1 sponsored program &2 and sponsored class &3 reached CAP of &4

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 868

• Message text: Grant &1 sponsored program &2 and sponsored class &3 reached CAP of &4

What causes this issue?

The combination of grant &V1&, sponsored program &V2&, and sponsored
class &V3& reached indirect cost CAP of &V4&.

System Response

The grant &V1& has been customized to limit the indirect costs to &V4&
for the combination of sponsored program &V2& and sponsored class &V3&.
This IDC posting ignores any amount exceeding the customized CAP.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT868 - Grant &1 sponsored program &2 and sponsored class &3 reached CAP of &4 ?

  The SAP error message GRANTMGMT868 indicates that a specific sponsored program has reached its budgetary limit (CAP) for a particular sponsored class. This error typically arises in the context of grant management within SAP, where financial tracking and compliance with funding limits are critical.
  Cause:
  The error occurs when:
  
  The total expenditures or commitments for a sponsored program exceed the predefined budget limit (CAP) set for that program and class.
  The system is configured to prevent any further transactions that would exceed this limit, which is a common practice to ensure compliance with funding agreements.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Review Budget Limits: Check the budget limits set for the sponsored program and class. Ensure that they are correctly defined and reflect the actual funding available.
  
  
  Adjust Budget: If additional funding is available or if the project scope has changed, you may need to adjust the budget limits. This can involve:
  
  Requesting additional funds from the sponsor.
  Modifying the budget in the SAP system to reflect the new limits.
  
  
  
  Analyze Expenditures: Review the expenditures and commitments associated with the sponsored program. Identify any unnecessary or non-compliant expenses that can be reduced or eliminated.
  
  
  Consult with Stakeholders: Engage with project managers, financial officers, or grant administrators to discuss the situation and determine the best course of action.
  
  
  System Configuration: If the budget limits need to be changed frequently, consider discussing with your SAP administrator about the configuration settings that govern budget limits and how they are enforced.
  
  
  Documentation: Ensure that all changes and justifications for budget adjustments are well-documented to maintain compliance with sponsor requirements.
  
  
  Related Information:
  
  SAP Grant Management: This module is designed to manage grants and sponsored programs, including budgeting, tracking expenditures, and ensuring compliance with funding agreements.
  Budgeting in SAP: Understanding how budgets are set up and managed in SAP can help prevent similar issues in the future.
  Compliance and Reporting: Familiarize yourself with the compliance requirements of the funding agency to ensure that all financial activities align with their guidelines.
  
  If the issue persists after taking these steps, it may be beneficial to consult with your SAP support team or a financial expert familiar with grant management in SAP.