How To Fix GRANTMGMT644 - Document type &3 is not allowed for budget phase &2 but allowed for &4

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 644

• Message text: Document type &3 is not allowed for budget phase &2 but allowed for &4

What causes this issue?

You are trying to use grant &V1& in phase &V2& with a budget document
type &V3& in phase &V4&. The phase is defined by the grant; the document
type and version should have the same phase for you to be able to enter
budget

System Response

How can this happen?

If a grant is in the award phase, you can only budget on a version that
points to an award phase and using a budget document that is
specifically for awards. Following the same convention, you can only
plan for an application if the grant is in this phase and the version
used points to an application phase.

How to fix this error?

Choose a budget document type or version number with the same phase of
the grant. You define phases in customizing for the document type and
version.
The input help should give you only those document types that are
relevant for a given grant in a given phase.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT644 - Document type &3 is not allowed for budget phase &2 but allowed for &4 ?

  The SAP error message GRANTMGMT644 indicates that there is a restriction on the document type being used in a specific budget phase within the Grant Management module. This error typically arises when a document type is not permitted for the current budget phase, but it is allowed for another phase.
  Cause:
  
  Document Type Restrictions: Each budget phase in SAP Grant Management can have specific document types that are allowed or disallowed. The error message indicates that the document type you are trying to use is not permitted for the current budget phase.
  Configuration Settings: The configuration settings in the Grant Management module may not have been set up correctly, leading to the restriction of certain document types for specific budget phases.
  Incorrect Phase: The budget phase you are currently in may not be the correct one for the document type you are trying to process.
  
  Solution:
  
  
  Check Document Type Configuration: Review the configuration settings for the budget phases in the Grant Management module. Ensure that the document type you are trying to use is allowed for the current budget phase.
  
  You can do this by navigating to the relevant configuration settings in SAP (usually found in SPRO under Grant Management).
  
  
  
  Change Budget Phase: If the document type is indeed not allowed for the current budget phase, consider changing to a budget phase where the document type is permitted.
  
  
  Use Allowed Document Type: If changing the budget phase is not an option, you may need to use a different document type that is allowed for the current budget phase.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to Grant Management for more detailed information on document types and budget phases.
  
  
  Contact SAP Support: If you are unable to resolve the issue through configuration or by changing the document type, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as GRANT for Grant Management, which may help you navigate the system more effectively.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform actions related to budget phases and document types.
  Testing Changes: If you make any configuration changes, be sure to test them in a development or quality assurance environment before applying them to production.
  
  By following these steps, you should be able to address the GRANTMGMT644 error and proceed with your work in SAP Grant Management.