How To Fix GP535 - Cost element & does not exist completely in the period

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 535

• Message text: Cost element & does not exist completely in the period

What causes this issue?

You have entered cost element &V1&, but this cost element does not
exist for the total planning period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Create cost element &V1& for the missing period, or
Shorten the planning period so that it lies within the validity period
of allocation cost element &V1&, or
Correct your typing error.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP535 - Cost element & does not exist completely in the period ?

  The SAP error message GP535 indicates that a cost element is not completely defined for a specific period. This typically occurs in the context of controlling (CO) or financial accounting (FI) when trying to post costs or revenues to a cost element that has not been fully set up for the specified period.
  Cause:
  
  Cost Element Not Defined: The cost element may not be defined for the specific period in the controlling area.
  Period Closure: The period in which you are trying to post may be closed, and postings are not allowed.
  Missing Master Data: The cost element may be missing necessary master data or configuration settings.
  Incorrect Configuration: The cost element may not be configured correctly in the system, leading to it being unavailable for postings.
  
  Solution:
  
  
  Check Cost Element Configuration:
  
  Go to the transaction code KA03 (Display Cost Element) and check if the cost element exists and is correctly configured for the relevant controlling area and period.
  Ensure that the cost element is marked as active and is set up for the required account type (primary or secondary).
  
  
  
  Review Period Status:
  
  Check if the period is open for posting. You can do this in the transaction code OB52 (Maintain Periods) to see if the period is closed for the relevant company code and controlling area.
  
  
  
  Update Master Data:
  
  If the cost element is missing or incomplete, you may need to create or update the cost element using transaction code KA01 (Create Cost Element) or KA02 (Change Cost Element).
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the configuration or the status of the cost element, consult with your finance or controlling team to ensure that the cost element is set up correctly and that the necessary approvals are in place.
  
  
  
  Check for Authorizations:
  
  Ensure that you have the necessary authorizations to post to the cost element. Lack of authorization can sometimes lead to similar error messages.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  KA01: Create Cost Element
  KA02: Change Cost Element
  KA03: Display Cost Element
  OB52: Maintain Posting Periods
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to cost elements and posting periods.
  Documentation: Review SAP documentation or help files related to cost element accounting and period management for further insights.
  
  By following these steps, you should be able to identify the cause of the GP535 error and implement the necessary solutions to resolve it.