How To Fix GMAVC530 - Source for consumed budget cannot be changed: AVC ledger &1 is active

SAP Error Message - Details

• Message type: E = Error

• Message class: GMAVC - Message class for Grant Management AVC

• Message number: 530

• Message text: Source for consumed budget cannot be changed: AVC ledger &1 is active

What causes this issue?

You want to change the source for the consumed budget of the AVC ledger
&V1&. These types of changes are not permitted because the AVC ledger
&V1& is activated.

System Response

The system does not permit this change.

How to fix this error?

Deactivate AVC ledger &V1& for all years and company codes in the IMG
activity
<DS:SIMG.SIMG_GM_AVC_ACTIVATE>Maintain Activation Status for GM
Availability Control Ledger</>.
Change the source for the consumed budget.
Then carry out the <DS:RE.RFGMAVC_REINIT>Re-Initialize Availability
Control Ledgers (GM)</> program for AVC ledger &V1& using transaction
code <ZH>GMAVCREINIT</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMAVC530 - Source for consumed budget cannot be changed: AVC ledger &1 is active ?

  The SAP error message GMAVC530 indicates that there is an issue with the budget consumption in the context of the Availability Control (AVC) functionality. Specifically, it means that the source for the consumed budget cannot be changed because the AVC ledger specified is currently active.
  Cause:
  
  Active AVC Ledger: The error occurs when you attempt to change the source of the consumed budget while the AVC ledger is active. This typically happens when there are transactions that have already been posted against the budget, and the system is enforcing the integrity of the budget data.
  Configuration Issues: There may be configuration settings in the budget management or AVC that prevent changes to the budget source once it has been consumed.
  Transaction Type Restrictions: Certain transaction types may have restrictions on changing the budget source after they have been executed.
  
  Solution:
  
  Check AVC Ledger Status: Verify if the AVC ledger is indeed active. If it is, you may need to wait until the ledger is closed or inactive before making changes.
  Review Transactions: Look for any transactions that have already consumed the budget. If there are transactions that are preventing the change, you may need to reverse or adjust them before proceeding.
  Configuration Review: Review the configuration settings for the AVC and budget management to ensure that they allow for the desired changes. This may involve consulting with your SAP configuration team or reviewing documentation.
  Use Alternative Methods: If changing the source is not possible, consider using alternative methods to manage the budget, such as creating a new budget or adjusting the existing budget without changing the source.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on handling it.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for Availability Control and Budget Management for detailed information on how to manage budgets and the implications of changing budget sources.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as S_ALR_87013558 (Budget Overview) or S_ALR_87013559 (Budget Consumption) to analyze budget consumption and transactions.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to budget settings, as restrictions may be in place based on user roles.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.