How To Fix GK885 - Number range &3 almost exhausted for dimension &1, year &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 885

• Message text: Number range &3 almost exhausted for dimension &1, year &2

What causes this issue?

The document number counter in number range &V3& is almost exhausted
for dimension &V1& in fiscal year &V2&. This message is displayed when
more than 99 % of the document numbers in this range have been
assigned.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change the definition of the number range, for example, by increasing
the upper limit.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK885 - Number range &3 almost exhausted for dimension &1, year &2 ?

  The SAP error message GK885 indicates that a number range for a specific dimension and year is almost exhausted. This typically occurs in the context of SAP's controlling (CO) module, particularly when dealing with cost centers, internal orders, or other objects that require unique identifiers.
  Cause:
  
  Exhaustion of Number Range: The number range defined for a specific dimension (e.g., cost center, internal order) is nearing its limit. Each object created in SAP requires a unique number, and if the defined range is close to being fully utilized, this error will be triggered.
  Configuration Issues: The number range may not have been configured properly, or the upper limit may be set too low for the volume of transactions being processed.
  High Transaction Volume: A significant increase in the number of transactions or objects being created in a specific year or dimension can lead to rapid consumption of the available number range.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object associated with the dimension in question.
  Adjust the upper limit of the number range to accommodate more entries.
  Ensure that the new range does not conflict with existing ranges.
  
  
  
  Create a New Number Range:
  
  If extending the existing range is not feasible, consider creating a new number range object.
  Assign the new number range to the relevant dimension and year.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to prevent future exhaustion.
  Set up alerts or reports to notify administrators when a number range is approaching its limit.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for best practices regarding number range management.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SNRO: To manage number range objects.
  SNUM: To display number range intervals.
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to number range management.
  User Roles: Ensure that the user performing these actions has the necessary authorizations to modify number ranges.
  
  By addressing the number range issue promptly, you can prevent disruptions in business processes that rely on unique identifiers for transactions and objects in SAP.