How To Fix GK639 - Period &1, cons. grp &2: &3 data records from univ. doc. to be updated

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 639

• Message text: Period &1, cons. grp &2: &3 data records from univ. doc. to be updated

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK639 - Period &1, cons. grp &2: &3 data records from univ. doc. to be updated ?

  The SAP error message GK639 typically relates to issues with the posting of universal journal entries in the context of Financial Accounting (FI) and Controlling (CO). This error indicates that there are data records that need to be updated for a specific period and cost object group.
  Cause:
  The error message GK639 can occur due to several reasons, including:
  
  Data Inconsistency: There may be inconsistencies in the data records that are being processed, which prevents the system from updating them correctly.
  Missing Configuration: The configuration for the controlling area or the cost object group may not be set up correctly, leading to issues when trying to post data.
  Period Locking: The period in question may be locked for posting, preventing any updates from being made.
  Authorization Issues: The user may not have the necessary authorizations to perform the update for the specified period or cost object group.
  Technical Issues: There could be underlying technical issues, such as database locks or system errors, that are preventing the update.
  
  Solution:
  To resolve the GK639 error, you can take the following steps:
  
  Check Data Consistency: Review the data records that are being processed to ensure there are no inconsistencies. This may involve checking for missing or incorrect entries in the relevant tables.
  Review Configuration: Ensure that the configuration for the controlling area and cost object group is correctly set up. This includes checking settings in the controlling module and ensuring that all necessary parameters are defined.
  Unlock the Period: If the period is locked, you may need to unlock it for posting. This can typically be done by a user with the appropriate authorizations.
  Check Authorizations: Verify that the user attempting to perform the update has the necessary authorizations to post in the specified period and for the cost object group.
  Consult Logs: Check the system logs for any additional error messages or warnings that may provide more context about the issue.
  Technical Support: If the issue persists, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with transaction codes related to FI and CO, such as FB50 (General Ledger), KSB1 (Cost Centers), and KOB1 (Orders) to analyze the data.
  Documentation: Review SAP documentation related to the universal journal and the integration between FI and CO for a better understanding of how data is processed.
  
  By following these steps, you should be able to identify the root cause of the GK639 error and implement a solution to resolve it.