How To Fix GK536 - Subitem cat. in data record inconsistent with master data of item &1 &2

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 536

• Message text: Subitem cat. in data record inconsistent with master data of item &1 &2

What causes this issue?

Subitem category &V3& is assigned in a data record for item &V2& in
chart of accounts &V1&. However, the master data of this item specifies
a breakdown by subitems of category &V4&. Transaction data is
inconsistent with Customizing settings.

System Response

Processing terminated

How to fix this error?

Ensure that the correct subitem is assigned to the item in its master
record.
Run a consistency check on transaction data from item maintenance. If
further inconsitencies are found, run a data conversion to adjust the
data.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GK536 - Subitem cat. in data record inconsistent with master data of item &1 &2 ?

  The SAP error message GK536 indicates that there is an inconsistency between the subitem category in the data record and the master data of the specified item. This typically occurs in the context of materials management or inventory management when trying to process transactions related to a specific item.
  Cause:
  
  Inconsistent Data: The subitem category defined in the transaction does not match the subitem category defined in the master data for the item.
  Master Data Changes: Changes made to the master data (e.g., item category, subitem category) that have not been reflected in the transaction data.
  Configuration Issues: Incorrect configuration settings in the system that lead to mismatches between transaction and master data.
  Data Entry Errors: Manual entry errors when inputting data for the transaction.
  
  Solution:
  
  Check Master Data: Review the master data for the item (e.g., material master, vendor master) to ensure that the subitem category is correctly defined.
  Verify Transaction Data: Check the transaction data where the error occurred to ensure that the subitem category matches the master data.
  Update Data: If there is a mismatch, update either the transaction data or the master data to ensure consistency.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to review the settings related to item categories and subitem categories.
  Reprocess Transaction: After making the necessary corrections, attempt to reprocess the transaction that generated the error.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like MM03 (Display Material), MM02 (Change Material), or similar to access and modify master data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on managing master data and understanding item categories and subitem categories.
  User Roles: Ensure that the user has the appropriate roles and permissions to view and modify master data.
  
  If the problem continues after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further investigation.