How To Fix GK231 - Master record for & deleted in the database

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 231

• Message text: Master record for & deleted in the database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK231 - Master record for & deleted in the database ?

  The SAP error message GK231, which states "Master record for & deleted in the database," typically indicates that the system is trying to access a master record (such as a vendor, customer, or material master) that has been marked as deleted in the database. This can occur in various modules, including Materials Management (MM), Sales and Distribution (SD), or Financial Accounting (FI).
  Cause:
  
  Deletion of Master Record: The master record has been deleted or flagged for deletion in the system. This could be due to a manual deletion by a user or a data migration process that removed the record.
  Data Inconsistency: There may be inconsistencies in the database, where the application is trying to reference a record that no longer exists.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the master record, leading to a similar error message.
  
  Solution:
  
  
  Check the Master Record: Verify if the master record indeed exists in the database. You can do this by using transaction codes like MK03 for material master, FK03 for vendor master, or XD03 for customer master. If the record is marked as deleted, you will need to restore or recreate it.
  
  
  Restore the Record: If the record was deleted unintentionally, you may need to restore it. This can be done by:
  
  Using the appropriate transaction to create a new master record.
  If the record was archived, you may need to retrieve it from the archive.
  
  
  
  Check for Deletion Flags: In some cases, records may not be fully deleted but marked with a deletion flag. You can check the deletion flag in the master record and remove it if necessary.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to access the master record. If not, you may need to adjust the user roles or permissions.
  
  
  Consult with IT Support: If you are unable to resolve the issue, it may be necessary to consult with your SAP support team or IT department for further investigation.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing master records:
  
  MK03 - Display Material Master
  FK03 - Display Vendor Master
  XD03 - Display Customer Master
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for best practices on managing master records and handling deletions.
  
  By following these steps, you should be able to identify the cause of the GK231 error and implement a solution to resolve it.