How To Fix GK089 - Old documents with doc. type &1, period &2 and year &3 deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: GK - Messages for SAP Consolidation

• Message number: 089

• Message text: Old documents with doc. type &1, period &2 and year &3 deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GK089 - Old documents with doc. type &1, period &2 and year &3 deleted ?

  The SAP error message GK089 indicates that old documents with a specific document type, period, and year have been deleted. This message typically arises in the context of financial accounting and document management within SAP, particularly when dealing with document archiving or deletion processes.
  Cause:
  
  Document Deletion: The error occurs when a user attempts to access or process documents that have already been deleted from the system. This can happen due to regular data maintenance activities, such as archiving or purging old financial documents.
  Incorrect Document Type or Period: The user may be trying to reference a document type or period that has been set for deletion or is outside the retention period defined in the system.
  Configuration Settings: The system may be configured to automatically delete documents after a certain period, leading to this error when trying to access those documents.
  
  Solution:
  
  Check Document Availability: Verify if the documents in question are indeed deleted. You can do this by checking the document management system or the relevant transaction codes (e.g., FB03 for displaying documents).
  Review Archiving Settings: If the documents were archived, check the archiving settings and ensure that the documents can be retrieved from the archive if needed.
  Adjust Retention Period: If the deletion is not intended, consider adjusting the retention period settings in the system to retain documents for a longer duration.
  Consult with IT or SAP Basis Team: If you believe the deletion was in error or if you need to recover deleted documents, consult with your IT department or SAP Basis team for assistance. They may have backup solutions or can help restore documents if possible.
  Documentation and Training: Ensure that users are trained on the document management policies and procedures to avoid unintentional deletions in the future.
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: For archiving administration.
  FB03: To display financial documents.
  S_ALR_87012357: For financial statement reports that may help in identifying document issues.
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to document deletion and management. This can provide insights into similar issues faced by other users.
  
  
  System Logs: Review system logs for any additional error messages or warnings that may provide context for the deletion.
  
  
  User Authorization: Ensure that users have the appropriate authorizations to access the documents they are trying to view or process.
  
  
  By following these steps, you should be able to address the GK089 error and understand the implications of document deletion in your SAP environment.