How To Fix GHO_OWNNERSHIP053 - DOI &1 cannot be archived; it is still checked Out

SAP Error Message - Details

• Message type: E = Error

• Message class: GHO_OWNNERSHIP - Message class for Ownership

• Message number: 053

• Message text: DOI &1 cannot be archived; it is still checked Out

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GHO_OWNNERSHIP053 - DOI &1 cannot be archived; it is still checked Out ?

  The SAP error message GHO_OWNNERSHIP053 indicates that a document or object (in this case, identified by DOI &1) cannot be archived because it is still checked out. This typically occurs in the context of document management systems (DMS) or similar applications within SAP where documents can be checked out for editing or review.
  Cause:
  The primary cause of this error is that the document or object you are trying to archive is currently checked out by a user. When a document is checked out, it is locked for editing, and the system prevents any archiving actions to ensure that the document's integrity is maintained.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Out Status: Identify who has the document checked out. You can do this by checking the document's status in the SAP DMS or relevant application.
  
  
  Check In the Document: If you have access to the user who has the document checked out, ask them to check it back in. This will release the lock on the document and allow it to be archived.
  
  
  Force Check-In (if necessary): If the user is unavailable or cannot check in the document, you may need to use administrative functions to force the check-in. This typically requires specific authorizations and should be done with caution to avoid data loss.
  
  
  Retry Archiving: Once the document is checked in, you can attempt to archive it again.
  
  
  Related Information:
  
  Document Management System (DMS): Understanding how documents are managed in SAP DMS can help in troubleshooting similar issues.
  User Authorizations: Ensure that you have the necessary permissions to check in documents or to perform administrative actions.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates related to this error message.
  System Logs: Review system logs for any additional error messages or warnings that may provide context for the issue.
  
  If the problem persists after following these steps, consider reaching out to your SAP support team or consulting the SAP community for further assistance.