How To Fix GHO_ALLOC031 - Allocation &1 is not archivable; Ownership results still exist

SAP Error Message - Details

• Message type: E = Error

• Message class: GHO_ALLOC - Message class for Allocation

• Message number: 031

• Message text: Allocation &1 is not archivable; Ownership results still exist

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GHO_ALLOC031 - Allocation &1 is not archivable; Ownership results still exist ?

  The SAP error message GHO_ALLOC031 indicates that an allocation cannot be archived because there are still ownership results associated with it. This typically occurs in the context of SAP's General Ledger (G/L) accounting or in the context of asset accounting, where allocations are made to distribute costs or revenues across different accounts or cost centers.
  Cause:
  The primary cause of this error is that the allocation you are trying to archive has associated ownership results that prevent it from being archived. Ownership results are typically records that indicate how costs or revenues are distributed among different entities or cost centers. If these records still exist, the system will not allow the allocation to be archived to maintain data integrity.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Ownership Results: 
  
  Use transaction codes such as S_ALR_87012357 or S_ALR_87012358 to check for ownership results related to the allocation in question. This will help you identify which records are preventing the archiving process.
  
  
  
  Clear Ownership Results:
  
  If the ownership results are no longer needed, you may need to clear or delete them. This can typically be done through the relevant transaction codes or reports that manage ownership results.
  Ensure that you have the necessary authorizations and that you follow your organization's data management policies before deleting any records.
  
  
  
  Re-run the Archiving Process:
  
  After clearing the ownership results, attempt to archive the allocation again. This should now be successful if there are no other dependencies.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving and ownership results for any specific guidelines or additional steps that may be required in your particular SAP environment.
  
  
  
  Check for Customizations:
  
  If your organization has custom developments or enhancements, ensure that these are not interfering with the archiving process.
  
  
  
  Contact SAP Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They may provide additional insights or solutions based on the specific configuration of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing allocations and ownership results, such as KSV5 (Display Allocation) or KSV1 (Create Allocation).
  Archiving Objects: Understand the archiving objects related to your allocations, as this can provide insights into what data is being archived and how.
  Data Integrity: Always ensure that any deletions or changes made to ownership results do not compromise the integrity of your financial data.
  
  By following these steps, you should be able to resolve the GHO_ALLOC031 error and successfully archive the allocation.