How To Fix GG135 - The data record already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: GG - Messages for FI-SL customizing

• Message number: 135

• Message text: The data record already exists

What causes this issue?

You have tried to insert the data record from the clipboard to an area
which already contains this data record.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Either insert the data record at a different place or delete it from the
clipboard.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GG135 - The data record already exists ?

  The SAP error message GG135, which states "The data record already exists," typically occurs when you are trying to create or insert a record in the system that already exists in the database. This can happen in various contexts, such as when adding new entries in master data, transactional data, or configuration settings.
  Causes:
  
  Duplicate Entry: The most common cause is that the record you are trying to create already exists in the database. This could be due to a previous entry that was not properly deleted or updated.
  Unique Constraints: The database may have unique constraints set on certain fields, preventing the insertion of duplicate records.
  Data Migration Issues: If you are migrating data from another system, there may be overlaps in the data being imported.
  User Error: The user may be attempting to create a record without realizing it already exists.
  
  Solutions:
  
  Check for Existing Records: Before attempting to create a new record, check the database or the relevant transaction to see if the record already exists. You can use transaction codes like SE16 or SE11 to view the relevant tables.
  Modify Existing Record: If the record already exists and you need to update it, use the appropriate transaction to modify the existing entry instead of creating a new one.
  Data Cleanup: If there are duplicate records that should not exist, consider cleaning up the data by deleting or merging duplicates.
  Review Unique Constraints: If you are developing or customizing the application, review the unique constraints defined in the database schema to ensure they align with your business requirements.
  Error Handling in Data Migration: If this error arises during data migration, ensure that your migration scripts or tools are designed to handle duplicates appropriately, either by skipping them or updating existing records.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE16 (Data Browser), SE11 (Data Dictionary), and others that can help you investigate the issue.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions.
  Documentation: Review SAP documentation related to the specific module or area where the error occurs, as it may provide insights into data handling and constraints.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant who can provide more in-depth analysis and assistance.