How To Fix GC765 - Fin. statement item & not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: GC - Error Messages for Consolidation/Extended General Ledger

• Message number: 765

• Message text: Fin. statement item & not defined

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message GC765 - Fin. statement item & not defined ?

  The SAP error message GC765, which states "Financial statement item & not defined," typically occurs when you are trying to generate a financial statement or report, and the system cannot find a specific financial statement item that is referenced in your configuration.
  Cause:
  
  Missing Configuration: The financial statement item (FS item) you are trying to use has not been defined in the system. This could be due to a missing entry in the financial statement version or the chart of accounts.
  Incorrect Mapping: The FS item may not be correctly mapped to the relevant accounts in the General Ledger (G/L).
  Inactive or Deleted Items: The FS item may have been deleted or marked as inactive in the configuration settings.
  
  Solution:
  
  
  Check Financial Statement Version:
  
  Go to the transaction code OB58 to check the financial statement version.
  Ensure that the FS item in question is defined in the version you are using.
  
  
  
  Define the Financial Statement Item:
  
  If the FS item is missing, you can define it by going to OB58 and adding the necessary FS item.
  Make sure to assign the correct G/L accounts to the FS item.
  
  
  
  Review Chart of Accounts:
  
  Check the chart of accounts to ensure that the FS item is linked to the correct accounts.
  Use transaction code OBY6 to review the chart of accounts settings.
  
  
  
  Check for Inactive Items:
  
  If the FS item exists but is inactive, you may need to reactivate it or create a new one.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files for additional guidance on configuring financial statement items.
  
  
  
  Testing:
  
  After making changes, test the financial statement generation again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  OB58: Financial Statement Versions
  OBY6: Chart of Accounts
  FS00: G/L Account Master Data
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to financial statement items.
  User Roles: Ensure that you have the necessary authorizations to make changes to financial statement configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial accounting within SAP.