How To Fix G6064 - Memo AFE variance greater than allowable threshold.

SAP Error Message - Details

• Message type: E = Error

• Message class: G6 - EDI messages in JV

• Message number: 064

• Message text: Memo AFE variance greater than allowable threshold.

What causes this issue?

The amount on the Memo AFE is greater than the allowable Memo AFE
threshold specified on the company configuration table (EDI parameters)
or the Memo AFE table.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

A) Maintain as an AFE.
Reprocess the IDOC.
OR
B) Maintain the Memo AFE threshold amount on the company configuration
table (EDI parameters) or the Memo AFE Table.
Reprocess the IDOC.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G6064 - Memo AFE variance greater than allowable threshold. ?

  The SAP error message G6064, which states "Memo AFE variance greater than allowable threshold," typically occurs in the context of project management and financial accounting within SAP, particularly when dealing with AFE (Authorization for Expenditure) processes. This error indicates that the variance between the actual costs and the budgeted costs for a specific AFE has exceeded a predefined threshold.
  Cause:
  
  Variance Exceeding Threshold: The primary cause of this error is that the actual expenditures related to the AFE have surpassed the allowable variance threshold set in the system. This threshold is often defined to ensure that project costs remain within acceptable limits.
  Configuration Settings: The threshold limits may be configured incorrectly or set too low for the project in question.
  Data Entry Errors: There may be errors in data entry, such as incorrect cost postings or miscalculations in the AFE.
  Changes in Project Scope: If the scope of the project has changed, it may lead to increased costs that exceed the original budget.
  
  Solution:
  
  Review AFE Settings: Check the configuration settings for the AFE in SAP to ensure that the allowable variance threshold is appropriate for the project. Adjust the threshold if necessary.
  Analyze Cost Variance: Investigate the actual costs incurred against the budgeted costs. Identify any discrepancies and determine if they are justified.
  Correct Data Entry: If there are errors in the data entry, correct them to ensure that the actual costs reflect the true expenditures.
  Project Review: Conduct a review of the project scope and budget. If the project has changed significantly, consider revising the AFE to reflect the new budgetary requirements.
  Approval Process: If the variance is justified, follow the necessary approval processes to allow for the variance to be accepted in the system.
  
  Related Information:
  
  SAP Configuration: The allowable variance threshold can typically be configured in the SAP system under the project management or financial accounting settings. Consult with your SAP administrator or configuration team for assistance.
  Documentation: Refer to SAP documentation or user manuals for detailed instructions on managing AFEs and understanding variance thresholds.
  User Roles: Ensure that users involved in AFE management have the appropriate roles and permissions to make necessary changes or approvals.
  Training: Consider providing training for users on how to manage AFEs and understand variance reporting to minimize future occurrences of this error.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or your internal IT team for further assistance.