How To Fix G4320 - Items must be summarised when offsetting expenditure or cash calls.

SAP Error Message - Details

• Message type: E = Error

• Message class: G4 - EC-CS Consolidation

• Message number: 320

• Message text: Items must be summarised when offsetting expenditure or cash calls.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message G4320 - Items must be summarised when offsetting expenditure or cash calls. ?

  The SAP error message G4320, which states "Items must be summarised when offsetting expenditure or cash calls," typically occurs in the context of financial transactions, particularly when dealing with expenditure or cash calls in the SAP system. This error indicates that the system requires certain items to be summarized before they can be processed for offsetting.
  Cause:
  The error usually arises due to one of the following reasons:
  
  Detailed Line Items: The transaction includes multiple line items that are not summarized. SAP requires that these items be summarized to ensure that the financial reporting and accounting processes are streamlined.
  Configuration Settings: The system settings or configuration may not allow for detailed line items to be processed in certain transactions, necessitating summarization.
  Transaction Type: The specific transaction type being processed may have rules that require summarization of items before they can be offset.
  
  Solution:
  To resolve the G4320 error, you can take the following steps:
  
  
  Summarize Line Items:
  
  Review the line items in the transaction and determine if they can be summarized. This may involve aggregating amounts or combining similar entries.
  Use the appropriate transaction codes or functions in SAP to summarize the items before attempting to offset.
  
  
  
  Check Configuration:
  
  Consult with your SAP configuration team to ensure that the settings for the relevant transaction types allow for the processing of summarized items.
  If necessary, adjust the configuration to permit detailed line items or to enforce summarization as required.
  
  
  
  Use Correct Transaction Codes:
  
  Ensure that you are using the correct transaction codes that support the summarization of items. Some transaction codes may have specific requirements regarding how items are processed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on the transaction you are working with. This may provide insights into how to properly summarize items.
  
  
  
  Seek Support:
  
  If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts who can provide tailored assistance based on your specific configuration and business processes.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this error or provide additional context on how to handle summarization in your specific version of SAP.
  Training and Documentation: Ensure that users involved in financial transactions are trained on the requirements for summarization and the specific processes in SAP.
  Testing: After making changes or summarizing items, conduct thorough testing to ensure that the error does not recur and that financial transactions are processed correctly.
  
  By following these steps, you should be able to resolve the G4320 error and successfully process your expenditure or cash calls in SAP.