How To Fix G3642 - Subitem '&4' cannot be recorded; however, posting is not necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: G3 - Messages for SAP Consolidation: Integration

• Message number: 642

• Message text: Subitem '&4' cannot be recorded; however, posting is not necessary

What causes this issue?

You want to post the current data record to <DS:GLOS.subitem>subitem</>
&V4& of <DS:GLOS.financial_statement_item>financial statement item</>
&V2& in <DS:GLOS.consolidation_chart_of_accounts>consolidation chart of
accounts</> &V1&. The <ls>Blocking of Posting and Data Entry</>
indicator is set for this subitem. The value contained in the file
matches the value in the database.

System Response

Database does not need to be changed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G3642 - Subitem '&4' cannot be recorded; however, posting is not necessary ?

  The SAP error message G3642 indicates that there is an issue with a subitem in a financial transaction. Specifically, it states that the subitem (identified by '&4') cannot be recorded, but the posting is not necessary. This typically occurs in the context of financial accounting or controlling modules when dealing with subitems in account postings.
  Cause:
  
  Subitem Configuration: The subitem may not be properly configured in the system. This could be due to missing master data or incorrect settings in the configuration.
  Posting Logic: The posting logic may not require the subitem for the specific transaction being processed, leading to the error.
  Data Inconsistency: There may be inconsistencies in the data being posted, such as missing or incorrect information related to the subitem.
  Transaction Type: The type of transaction being processed may not support the use of subitems, or the subitem may not be relevant for that particular transaction.
  
  Solution:
  
  Check Subitem Configuration: Review the configuration of the subitem in the system. Ensure that it is correctly set up and that all necessary master data is in place.
  Review Posting Logic: Analyze the posting logic for the transaction. If the subitem is not required, you may need to adjust the transaction to exclude it.
  Data Validation: Validate the data being posted to ensure that all required fields are filled out correctly and that there are no inconsistencies.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the error message and its implications.
  Transaction Type Review: Ensure that the transaction type being used is appropriate for the posting you are attempting to make. If subitems are not applicable, consider using a different transaction type.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as FB50 (General Ledger Account Document Entry) or FBL1N (Vendor Line Item Display).
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to perform the transaction involving subitems.
  Testing in Development: If possible, replicate the issue in a development or test environment to better understand the cause and test potential solutions without affecting production data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in the relevant module.