How To Fix G00442 - Item &1 for retained earnings prior year has invalid where-applied ind.

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 442

• Message text: Item &1 for retained earnings prior year has invalid where-applied ind.

What causes this issue?

Item &V1& is specified as the selected item for <ZK>Retained Earnings -
Prior Years</> and has the
<DS:GLOS.where-applied_indicator>where-applied indicator</> &V2&.
However, when appropriation of retained earnings takes place in the
balance sheet, the <ZK>Retained Earnings - Prior Years</> item must be a
balance sheet item.

System Response

Error message

How to fix this error?

Either review the where-used indicator for item &V1& or use a different
selected item.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00442 - Item &1 for retained earnings prior year has invalid where-applied ind. ?

  The SAP error message G00442 indicates that there is an issue with the retained earnings for the prior year, specifically related to the "where-applied indicator" for the item in question. This error typically arises during the posting of financial documents, particularly when dealing with year-end closing processes or adjustments to retained earnings.
  Cause:
  
  
  Invalid Where-Applied Indicator: The error suggests that the where-applied indicator for the retained earnings item is not valid. This could be due to:
  
  Incorrect configuration in the chart of accounts.
  The item being incorrectly set up in the system.
  A mismatch between the accounting period and the retained earnings account.
  
  
  
  Posting Period Issues: If the posting period is closed or if there are restrictions on posting to prior periods, this can also trigger the error.
  
  
  Data Entry Errors: Manual entry errors when posting transactions can lead to invalid indicators being assigned.
  
  
  Solution:
  
  
  Check Configuration: Review the configuration of the retained earnings account in the chart of accounts. Ensure that the where-applied indicator is correctly set up.
  
  
  Review Posting Periods: Ensure that the posting period for the transaction is open. If the period is closed, you may need to reopen it or post the transaction in the correct period.
  
  
  Correct Data Entry: Verify the data entered for the transaction. Ensure that all fields are filled out correctly and that the where-applied indicator is valid.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the where-applied indicator and how it should be configured for retained earnings.
  
  
  Use Transaction Codes: Utilize transaction codes like OB52 (to manage posting periods) or FS00 (to manage G/L accounts) to check and adjust settings as necessary.
  
  
  Contact Support: If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FB50: General Ledger Account Document Entry
  F-02: General Posting
  OB52: Open and Close Posting Periods
  
  
  Documentation: Review SAP's official documentation on financial accounting and retained earnings to understand the underlying processes better.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.