How To Fix G00111 - Balance sheet clearing item &1 has a bad definition

SAP Error Message - Details

• Message type: E = Error

• Message class: G00 - SAP Consolidation

• Message number: 111

• Message text: Balance sheet clearing item &1 has a bad definition

What causes this issue?

Item &V1& is either not defined as a balance sheet item or has
breakdowns. The item can therefore not be used as a balancing
adjustment item.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Decide whether item &V1& should be used as a balancing adjustment item.
If so, check its where-applied indicator and modify the assignment of
the breakdown category in Customizing for Consolidation, either by
removing it entirely or by replacing it with a breakdown category
without breakdowns.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message G00111 - Balance sheet clearing item &1 has a bad definition ?

  The SAP error message G00111, which states "Balance sheet clearing item &1 has a bad definition," typically indicates that there is an issue with the configuration of a balance sheet clearing account in the system. This error can arise due to various reasons, such as incorrect account settings, missing definitions, or inconsistencies in the configuration.
  Causes:
  
  Incorrect Account Configuration: The clearing account may not be properly defined in the system, leading to inconsistencies.
  Missing Master Data: The account may lack necessary master data or attributes that are required for its proper functioning.
  Inconsistent Settings: There may be inconsistencies in the settings related to the clearing account, such as incorrect assignment to a company code or chart of accounts.
  Customizations: If there have been custom developments or modifications in the system, they may have inadvertently affected the clearing account definitions.
  
  Solutions:
  
  
  Check Account Definition:
  
  Go to the transaction code OBY6 (for balance sheet accounts) and verify the settings for the clearing account in question.
  Ensure that the account is correctly defined and assigned to the appropriate company code and chart of accounts.
  
  
  
  Review Master Data:
  
  Check the master data for the account using transaction code FS00. Ensure that all required fields are filled out correctly and that the account is active.
  
  
  
  Validate Configuration:
  
  Use transaction code OB52 to check if the posting periods are open for the relevant company code and fiscal year.
  Ensure that the account is not blocked for postings.
  
  
  
  Check for Customizations:
  
  If there are any custom developments or enhancements, review them to ensure they are not causing the issue. Consult with your ABAP team if necessary.
  
  
  
  Consult SAP Notes:
  
  Search for relevant SAP Notes in the SAP Support Portal that may address this specific error message or provide guidance on similar issues.
  
  
  
  Testing:
  
  After making any changes, perform a test transaction to see if the error persists. 
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  OBY6: Configuration for balance sheet accounts.
  FS00: Display/Change G/L Account Master Data.
  OB52: Open and Close Posting Periods.
  
  
  
  SAP Documentation: Refer to SAP Help documentation for detailed information on G/L account configuration and clearing accounts.
  
  
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  
  If the problem persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.