How To Fix FSBP_FISCAL_YEAR028 - Retained earnings for own shares cannot be negative (fiscal year &1)

SAP Error Message - Details

• Message type: E = Error

• Message class: FSBP_FISCAL_YEAR - Fiscal Year Information

• Message number: 028

• Message text: Retained earnings for own shares cannot be negative (fiscal year &1)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FSBP_FISCAL_YEAR028 - Retained earnings for own shares cannot be negative (fiscal year &1) ?

  The SAP error message FSBP_FISCAL_YEAR028 indicates that there is an issue with the retained earnings for own shares in a specific fiscal year. This error typically arises when the system detects that the retained earnings account for own shares is being set to a negative value, which is not permissible.
  Cause:
  
  
  Negative Retained Earnings: The primary cause of this error is an attempt to post a transaction that would result in negative retained earnings for own shares. This can happen if:
  
  There are incorrect postings or adjustments made to the retained earnings account.
  There are errors in the configuration of the financial statements or account assignments.
  The closing entries for the fiscal year have not been processed correctly.
  
  
  
  Incorrect Configuration: The configuration of the financial accounting settings may not align with the business rules regarding retained earnings and own shares.
  
  
  Data Entry Errors: Manual entries or batch uploads that incorrectly affect the retained earnings account can lead to this error.
  
  
  Solution:
  
  
  Review Transactions: Check the transactions that have been posted to the retained earnings account for own shares. Look for any entries that may have inadvertently caused the account to go negative.
  
  
  Adjust Postings: If you find incorrect postings, you may need to reverse or adjust these entries to ensure that the retained earnings for own shares do not go negative.
  
  
  Check Configuration: Review the configuration settings in the SAP system related to retained earnings and own shares. Ensure that the settings comply with accounting standards and business rules.
  
  
  Fiscal Year Closing: Ensure that the fiscal year closing process has been completed correctly. If the fiscal year is not closed properly, it may lead to inconsistencies in the retained earnings.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling retained earnings and own shares.
  
  
  Seek Expert Help: If the issue persists, consider consulting with an SAP FI (Financial Accounting) expert or your internal finance team to analyze the situation further.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with transaction codes related to financial postings, such as FB50 (General Ledger Account Posting) or F-02 (General Posting).
  User Roles: Ensure that users have the appropriate roles and authorizations to make changes to financial postings and configurations.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.