How To Fix FS4BPU_EMPL_MINIMSTR002 - &1 &2 is assigned to a User. Mark for archiving not possible.

SAP Error Message - Details

• Message type: E = Error

• Message class: FS4BPU_EMPL_MINIMSTR -

• Message number: 002

• Message text: &1 &2 is assigned to a User. Mark for archiving not possible.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FS4BPU_EMPL_MINIMSTR002 - &1 &2 is assigned to a User. Mark for archiving not possible. ?

  The SAP error message FS4BPU_EMPL_MINIMSTR002 indicates that a specific employee (or user) is assigned to a certain role or position, which prevents the system from marking the employee for archiving. This typically occurs in the context of employee data management within SAP, particularly in modules related to Human Capital Management (HCM) or Financials.
  Cause:
  The error message is triggered when you attempt to mark an employee for archiving, but the employee is still assigned to a user or has active assignments in the system. This could be due to:
  
  Active User Assignments: The employee is still linked to a user account or has active roles that prevent archiving.
  Open Transactions: There may be open transactions or pending processes related to the employee that need to be resolved before archiving can occur.
  Data Integrity Constraints: SAP enforces data integrity rules that prevent archiving of records that are still in use or have dependencies.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check User Assignments:
  
  Go to the user management area in SAP (transaction code SU01 or SU10) and check if the employee is still assigned to any user accounts.
  If the employee is assigned to a user, consider removing the assignment or deactivating the user account.
  
  
  
  Review Active Roles:
  
  Check if the employee has any active roles or authorizations that need to be addressed. You may need to revoke or change these roles.
  
  
  
  Resolve Open Transactions:
  
  Investigate if there are any open transactions or processes related to the employee. This could include pending approvals, open payroll periods, or other HR-related processes.
  Complete or close any open transactions before attempting to mark the employee for archiving again.
  
  
  
  Data Cleanup:
  
  Ensure that all related data is cleaned up. This may involve checking for any dependencies or linked records that need to be addressed.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or support notes related to archiving employees for any specific guidelines or additional steps that may be required.
  
  
  
  Contact SAP Support:
  
  If the issue persists after following the above steps, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and SU01 (User Maintenance).
  Archiving Process: Understand the archiving process in SAP, including the prerequisites and steps involved in archiving employee data.
  SAP Notes: Search for SAP Notes related to the error message for any patches or updates that may address the issue.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate actions to resolve it, allowing you to mark the employee for archiving successfully.