How To Fix FRMLDLG256 - Material &1 is assigned to several specifications of the same spec. type

SAP Error Message - Details

• Message type: E = Error

• Message class: FRMLDLG - RMS-FRM: Dialog Messages for Formula

• Message number: 256

• Message text: Material &1 is assigned to several specifications of the same spec. type

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

The system cannot generate the I/O substances from the I/O materials.

How to fix this error?

Assign material &V1& to one specification only, of the same
specification type.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FRMLDLG256 - Material &1 is assigned to several specifications of the same spec. type ?

  The SAP error message FRMLDLG256 indicates that a material is assigned to multiple specifications of the same specification type in the SAP system. This typically occurs in the context of SAP's Product Lifecycle Management (PLM) or Quality Management (QM) modules, where materials are linked to specifications for regulatory compliance, quality control, or product development.
  Cause:
  
  Multiple Assignments: The material in question has been assigned to more than one specification of the same type (e.g., multiple safety data sheets, multiple quality specifications).
  Data Entry Error: There may have been an error during data entry, leading to duplicate assignments.
  Configuration Issues: The system may not be configured to handle multiple specifications for the same material type correctly.
  
  Solution:
  
  Review Assignments: Check the specifications assigned to the material. You can do this by navigating to the relevant specification management transaction (e.g., using transaction codes like CG02 for specifications).
  Remove Duplicates: Identify and remove any duplicate specifications that are not needed. Ensure that only one specification of each type is assigned to the material.
  Adjust Configuration: If the business process requires multiple specifications of the same type, consider adjusting the configuration or business rules to allow for this scenario, if applicable.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on managing specifications and materials.
  Contact Support: If the issue persists or if you are unsure about making changes, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CG02 (Change Specification), CG03 (Display Specification), and MM03 (Display Material).
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  Training: Consider training for users involved in material and specification management to prevent similar issues in the future.
  
  By following these steps, you should be able to resolve the FRMLDLG256 error and ensure that your material specifications are correctly managed within the SAP system.