How To Fix FPRL012 - Cannot close list ID &; list contains open items

SAP Error Message - Details

• Message type: E = Error

• Message class: FPRL - Payment Release List Messages

• Message number: 012

• Message text: Cannot close list ID &; list contains open items

What causes this issue?

You can only close a list that contains:
Paid items
Exceptions
No items

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the statuses of the items assigned to the list and do one of the
following:
If you are authorized, release any open items for payment and pay them.
If you are not authorized to release items for payment or pay them, send
any open items to an authorized processor or
<DS:GLOS.457FED35EC7F5A3EE10000000A1553ED>approver</>.
If you do not want to release or pay any of the open items but still
want to close the list, move the items to another list or assign the
items to a new list.
Repeat the action.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FPRL012 - Cannot close list ID &; list contains open items ?

  The SAP error message FPRL012 indicates that you are trying to close a list (typically a list of open items in accounts receivable or accounts payable) that still contains open items. This error is common in financial processes where lists are used to manage and reconcile transactions.
  Cause:
  The primary cause of this error is that the list you are attempting to close still has open items that have not been fully processed or cleared. This could happen due to:
  
  Uncleared Transactions: There are still transactions in the list that have not been cleared or settled.
  Incorrect List ID: You may be trying to close a list that is not meant to be closed or is not the correct list.
  Pending Approvals: Some items may require approval or further action before they can be considered closed.
  System Configuration: There may be settings in the system that prevent closing lists with open items.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Review Open Items: Check the list associated with the List ID to identify any open items. You can do this by navigating to the relevant transaction or report that displays the open items.
  
  
  Clear Open Items: If there are items that can be cleared (e.g., payments that can be matched with invoices), process those transactions to clear them from the list.
  
  
  Check for Errors: Ensure that there are no errors or issues with the open items that need to be addressed before they can be cleared.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling open items and closing lists.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like FBL1N, FBL5N, or others) to analyze and manage open items.
  
  
  Seek Help: If you are unable to resolve the issue, consider reaching out to your SAP support team or a financial consultant who can provide assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to accounts receivable (AR) and accounts payable (AP) to manage open items effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message FPRL012.
  User Roles: Ensure that you have the necessary permissions to close lists and manage open items in the system.
  Training: Consider training sessions or resources on SAP financial processes to better understand how to manage lists and open items.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.