How To Fix FMRB542 - Invalid indicator for residual amounts: surplus amount not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: FMRB - Revenue Increasing the Budget - FM specific part

• Message number: 542

• Message text: Invalid indicator for residual amounts: surplus amount not permitted

What causes this issue?

The <DS:SIMG.FMBCS_FMRBDERIMD>derivation strategy for generation of RIB
rules</> assigned the value 'X' (use surplus amount for RIB rule) to the
indicator for residual amounts. This value, however, is not permitted
because this RIB rule is already defined for call procedure.

System Response

The RIB rule cannot be created for the following combination of
<DS:DE.BURB_RBBLDNR>budget category for RIB</>, fiscal year (or if
applicable, fiscal year and year of cash effectivity) and RIB object:
<LB>&V3&</><LB>&V4&</>

How to fix this error?

Check the derivation strategy for generation of RIB rules in
Customizing.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMRB542 - Invalid indicator for residual amounts: surplus amount not permitted ?

  The SAP error message FMRB542 indicates that there is an issue with the indicator for residual amounts in a financial transaction, specifically that a surplus amount is not permitted. This error typically arises in the context of budget management and financial accounting within SAP, particularly when dealing with budgetary control and commitment management.
  Cause:
  The error occurs when:
  
  Invalid Indicator: The indicator set for the transaction does not allow for a surplus amount. This can happen if the budget is already fully utilized or if the configuration does not permit any excess spending beyond the allocated budget.
  Budget Availability: The system checks the budget availability and finds that the transaction would result in a surplus, which is not allowed based on the current settings.
  Configuration Issues: There may be configuration settings in the budget control system that restrict the handling of surplus amounts.
  
  Solution:
  To resolve the FMRB542 error, you can take the following steps:
  
  
  Check Budget Availability: Review the budget availability for the relevant cost center or internal order. Ensure that there are sufficient funds to cover the transaction.
  
  
  Review Transaction Details: Verify the details of the transaction you are trying to post. Ensure that the amounts and indicators are correctly set.
  
  
  Adjust Configuration: If you have the necessary authorization, check the configuration settings in the SAP system related to budget control. You may need to adjust the settings to allow for surplus amounts if that is appropriate for your organization's financial policies.
  
  
  Consult with Finance Team: If you are unsure about the budget settings or how to proceed, consult with your finance or controlling team. They can provide insights into the budgetary controls in place and whether a change is necessary.
  
  
  Use Correct Indicators: Ensure that you are using the correct indicators for the transaction. If the transaction is meant to allow for a surplus, make sure that the appropriate indicator is selected.
  
  
  Related Information:
  
  Transaction Codes: You may want to look into transaction codes like FMBB (Budgeting) or FMAVCR01 (Availability Control) to analyze budget availability and commitments.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common errors.
  Documentation: Review SAP documentation on budget management and financial accounting to understand the implications of surplus amounts and how they are handled in your specific configuration.
  
  By following these steps, you should be able to identify the root cause of the FMRB542 error and implement a solution to resolve it.