How To Fix FMKU066 - External document number should not be filled for held document

SAP Error Message - Details

• Message type: E = Error

• Message class: FMKU - FM budgeting, kernel utilities

• Message number: 066

• Message text: External document number should not be filled for held document

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMKU066 - External document number should not be filled for held document ?

  The SAP error message FMKU066 indicates that an external document number should not be filled for a held document in the context of Funds Management (FM). This error typically arises when a user attempts to enter or process a document that is in a held status, and the system does not allow the assignment of an external document number in this state.
  Cause:
  The primary cause of this error is that the document you are trying to process is in a "held" status, which means it is not yet finalized or approved for further processing. In SAP Funds Management, held documents are often used to temporarily store data that is not yet ready for posting or approval. The system restricts certain actions, including the assignment of an external document number, to maintain data integrity and ensure that only finalized documents are assigned such identifiers.
  Solution:
  To resolve the FMKU066 error, you can take the following steps:
  
  
  Check Document Status: Verify the status of the document you are trying to process. If it is indeed in a held status, you will need to either release it from the held status or ensure that you are not trying to assign an external document number at this stage.
  
  
  Release the Document: If the document is meant to be processed, you may need to release it from the held status. This can typically be done through the appropriate transaction code (e.g., FMX1, FMX2, etc.) depending on your organization's configuration.
  
  
  Avoid External Document Number: If the document is intended to remain in a held status, ensure that you do not fill in the external document number field. This may involve adjusting your data entry or processing steps to comply with the system's requirements.
  
  
  Consult Documentation: Review your organization's SAP documentation or guidelines regarding the handling of held documents in Funds Management. There may be specific procedures or policies in place that dictate how to manage these types of documents.
  
  
  Contact Support: If you are unsure about how to proceed or if the issue persists after following the above steps, consider reaching out to your SAP support team or a functional consultant who specializes in SAP Funds Management for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing held documents in SAP FM, such as FMX1 (Create Document), FMX2 (Change Document), and FMX3 (Display Document).
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or updates regarding known issues and fixes.
  User Training: Ensure that users involved in the processing of financial documents are adequately trained on the implications of document statuses and the correct procedures for handling held documents.
  
  By following these steps, you should be able to address the FMKU066 error and proceed with your document processing in SAP.