How To Fix FMFG814 - PR &1 cannot be deleted or changed as it affects the commitments

SAP Error Message - Details

• Message type: E = Error

• Message class: FMFG - U.S. Federal Government Message Class

• Message number: 814

• Message text: PR &1 cannot be deleted or changed as it affects the commitments

What causes this issue?

Purchase requisition &1 cannot be deleted or changed from the MRP
transactions such as MD01 or MD02 because this document has been updated
in the accounting receivers.

System Response

You cannot delete or change the purchase requisition from MRP
transactions.

How to fix this error?

You can change or delete the purchase requisition from ME52N or ME52.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMFG814 - PR &1 cannot be deleted or changed as it affects the commitments ?

  The SAP error message FMFG814 indicates that a particular Purchase Requisition (PR) cannot be deleted or changed because it affects the commitments in the system. This typically occurs in the context of the Funds Management (FM) module, where commitments are tracked to ensure that budgetary constraints are adhered to.
  Cause:
  
  Existing Commitments: The PR is linked to existing commitments in the system. When a PR is created, it may create a commitment against a budget, and any changes or deletions to the PR could affect the financial commitments already recorded.
  Budget Availability: If the PR is tied to a budget that has already been committed, SAP prevents changes to ensure that the financial integrity of the budget is maintained.
  Document Status: The PR may be in a status that does not allow for changes or deletions, such as being part of an ongoing procurement process.
  
  Solution:
  
  Check Commitments: Review the commitments associated with the PR. You can do this by navigating to the relevant transaction codes (e.g., FMBB, FMAVCR01) to see the commitments and their statuses.
  Release Commitments: If the commitments are no longer needed, you may need to release or adjust them before attempting to delete or change the PR.
  Change Document Status: If the PR is in a status that prevents changes, you may need to change its status (e.g., if it is in a "completed" state, you may need to reverse or cancel it).
  Consult with Finance Team: If you are unsure about the implications of changing or deleting the PR, consult with your finance or budget management team to ensure that you are not violating any financial controls or policies.
  Use Transaction Codes: Utilize transaction codes like ME52N (Change Purchase Requisition) or ME53N (Display Purchase Requisition) to check the details of the PR and its commitments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing purchase requisitions and commitments, such as ME51N (Create Purchase Requisition), ME52N (Change Purchase Requisition), and FMBB (Change Commitment).
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or user manuals related to Funds Management and Purchase Requisitions for a deeper understanding of how commitments work within the system.
  
  By following these steps, you should be able to address the FMFG814 error and manage your purchase requisitions effectively.