How To Fix FMCAOI004 - System &1: Documents without contract object are deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCAOI - Public Sector Enhancement for Output Interface BP Relation.

• Message number: 004

• Message text: System &1: Documents without contract object are deleted

What causes this issue?

You have defined a transfer at contract level for system &V1& in the
settings for the target systems, and also defined that triggers for
documents without a contract (for example, for payments on accounts
without a contract) should not be deleted in general.
However, you have not maintained an entry that would permit a trigger
without a contract in the Customizing settings for filtering using
contract account category and contract account. As a result of this,
trigger entries without a contract are always deleted. When the trigger
entries of corresponding documents are transferred, no documents with an
empty contract are transferred.

System Response

The system issues a warning.

How to fix this error?

Check the Customizing settings.
If you want to transfer documents without a contract to the external
system &V1&, maintain either an entry with contract account type 'space'
or the generic contract object type '*'. Note that an entry with the
generic contract account type '*' ensures that documents with each
contract account type are reported to the external system.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCAOI004 - System &1: Documents without contract object are deleted ?

  The SAP error message FMCAOI004 indicates that there are documents in the system that do not have an associated contract object, and as a result, they are being deleted. This message typically arises in the context of the Funds Management (FM) module, where documents must be linked to specific contract objects for proper tracking and management.
  Cause:
  
  Missing Contract Object: The primary cause of this error is that certain financial documents (like purchase orders, invoices, etc.) are not linked to any contract object in the system. This can happen due to data entry errors, incomplete document processing, or system configuration issues.
  Data Integrity Issues: If the system has been configured to enforce strict data integrity rules, any document that does not meet these criteria (i.e., lacking a contract object) may be flagged for deletion.
  System Configuration: The configuration settings in the Funds Management module may be set to automatically delete documents that do not have a valid contract object.
  
  Solution:
  
  Review Documents: Check the documents that are being flagged for deletion. Identify why they do not have an associated contract object. This may involve reviewing the document entries and their associated data.
  Link Contract Objects: If possible, link the missing contract objects to the relevant documents. This may involve updating the document entries to include the necessary contract information.
  Adjust Configuration: If the deletion of documents without contract objects is not desired, consider adjusting the configuration settings in the Funds Management module to prevent automatic deletion. This may involve consulting with your SAP administrator or a functional consultant.
  Data Cleanup: If there are many documents without contract objects, you may need to perform a data cleanup process to either delete or correct these entries based on your organization's data management policies.
  Consult Documentation: Refer to SAP documentation or support notes related to the FM module for additional guidance on handling this error.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like FMAVCR01 (for budget availability control) or FMX1 (for document management) to review and manage documents in the Funds Management module.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Roles: Ensure that users have the appropriate roles and permissions to view and modify documents in the system, as this can impact their ability to resolve the issue.
  
  If the problem persists after following these steps, it may be beneficial to engage with SAP support or a qualified SAP consultant for further assistance.