How To Fix FMCA_PSOB109 - Inbound corresp. for &3 and &4 already received; see long text

SAP Error Message - Details

• Message type: E = Error

• Message class: FMCA_PSOB - Contract Object

• Message number: 109

• Message text: Inbound corresp. for &3 and &4 already received; see long text

What causes this issue?

You have shortened the automatic creation of inbound correspondence
requests for business partner &V1& and contract object &V2&. An inbound
correspondence request already exists for inbound correspondence
category &V3& and period &V4& that has already been filed and therefore
cannot be reversed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMCA_PSOB109 - Inbound corresp. for &3 and &4 already received; see long text ?

  The SAP error message FMCA_PSOB109 indicates that an inbound correspondence for a specific document or item (represented by placeholders &3 and &4) has already been received. This error typically arises in the context of the SAP Financial Management (FM) module, particularly when dealing with correspondence processing.
  Cause:
  The error occurs when the system detects that an attempt is being made to process an inbound correspondence that has already been recorded for the specified document or item. This can happen due to:
  
  Duplicate Processing: The same correspondence is being processed multiple times, either due to user error or system issues.
  Incorrect Document Reference: The document or item reference being used may not be correct, leading to confusion in the correspondence processing.
  System Configuration: There may be settings in the system that prevent the same correspondence from being processed more than once.
  
  Solution:
  To resolve the FMCA_PSOB109 error, you can take the following steps:
  
  
  Check Existing Correspondence: Verify if the correspondence for the specified document or item has indeed been processed. You can do this by checking the relevant transaction or report in SAP that lists inbound correspondences.
  
  
  Review Document References: Ensure that the document or item references you are using are correct. If there is a mistake in the reference, correct it and try processing the correspondence again.
  
  
  Avoid Duplicate Submissions: If you are submitting correspondence through a batch job or automated process, ensure that it is not set to submit the same correspondence multiple times.
  
  
  Consult Long Text: The error message suggests checking the long text for more details. This long text may provide additional context or specific instructions related to the error.
  
  
  System Configuration: If the issue persists, consult with your SAP Basis or configuration team to review the settings related to correspondence processing. They may need to adjust configurations to allow for the processing of unique correspondences.
  
  
  Contact SAP Support: If you are unable to resolve the issue with the above steps, consider reaching out to SAP support for further assistance. They can provide insights based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for correspondence processing in SAP FM, such as FMCA (Correspondence Management).
  Documentation: Review SAP documentation or help files related to correspondence management for additional guidance on handling inbound correspondences.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.