How To Fix FMBAPI003 - Total amount and period amounts filled simultaneously

SAP Error Message - Details

• Message type: E = Error

• Message class: FMBAPI - BAPI for Budgeting

• Message number: 003

• Message text: Total amount and period amounts filled simultaneously

What causes this issue?

An annual amount has been specified on the item level, while
simultaneously period amounts have been defined for this item. For each
item, the budget value can be specified either with an annual amount and
a distribution key (item level), or with period amounts (period level),
but not both.

System Response

The annual amount should only be filled if no period value is defined.

How to fix this error?

Specify either an annual amount and distribution key, or period amounts.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FMBAPI003 - Total amount and period amounts filled simultaneously ?

  The SAP error message FMBAPI003 indicates that there is a conflict in the data being processed, specifically that both the total amount and the period amounts have been filled in simultaneously. This situation typically arises in the context of budget management or financial planning within SAP, where the system expects either a total amount or period amounts to be specified, but not both at the same time.
  Cause:
  
  Data Entry Error: The user may have inadvertently filled in both the total amount and the individual period amounts in a budget or financial planning transaction.
  Configuration Issue: There may be a configuration setting in the SAP system that allows for both fields to be filled, which is not the intended behavior.
  Integration Issues: If data is being imported from another system or module, it may be incorrectly formatted, leading to both fields being populated.
  
  Solution:
  
  
  Review Input Data: Check the transaction or document where the error occurred. Ensure that either the total amount or the period amounts are filled, but not both. 
  
  If you want to specify a total amount, clear the period amounts.
  If you want to specify period amounts, clear the total amount.
  
  
  
  Validation Rules: Implement validation rules in the input screens to prevent users from entering both fields simultaneously. This can be done through user exits or BAdIs (Business Add-Ins) if customization is needed.
  
  
  Training and Documentation: Provide training to users on how to correctly enter data in the relevant transactions to avoid this error in the future.
  
  
  Check Configuration: If the issue persists, review the configuration settings in the SAP system related to budget management or financial planning to ensure they align with business requirements.
  
  
  Debugging: If you have access to technical resources, consider debugging the transaction to identify where the data is being populated incorrectly.
  
  
  Related Information:
  
  Transaction Codes: The error may occur in various transactions related to budgeting, such as FMBB (Budgeting) or FMAVC (Availability Control).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation on budget management and financial planning for best practices and guidelines on data entry.
  
  By addressing the cause of the error and implementing the suggested solutions, you should be able to resolve the FMBAPI003 error effectively.