How To Fix FKKDPR003 - Partner &1 does not have a retention start date

SAP Error Message - Details

• Message type: E = Error

• Message class: FKKDPR - Message Class for Data Privacy

• Message number: 003

• Message text: Partner &1 does not have a retention start date

What causes this issue?

Archiving business partner &V1& is not possible, since no date was
determined yet for the start of retention for this business partner.
The mass activity FPDPR1 determines the date of the start of retention
(for each rule variant), if the business partner was locked beforehand.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If the business partner is not yet locked, check if it is possible to
lock the business partner.
If the business partner is locked, run mass activity FPDPR1, so that the
system determines the start of retention for the business partner.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FKKDPR003 - Partner &1 does not have a retention start date ?

  The SAP error message FKKDPR003 indicates that a partner (in this case, a business partner or customer) does not have a retention start date defined in the system. This error typically arises in the context of contract accounts receivable and payable (FI-CA) when trying to process transactions related to retention management.
  Cause:
  The error occurs because the system requires a retention start date for the partner to manage retention periods effectively. This date is essential for determining when the retention period begins, which is crucial for compliance and financial reporting.
  Solution:
  To resolve this error, you need to ensure that the partner has a retention start date defined in their master data. Here are the steps to do this:
  
  
  Access the Business Partner Master Data:
  
  Go to the transaction code BP (Business Partner) in SAP.
  Search for the specific partner (customer or vendor) that is causing the error.
  
  
  
  Edit the Partner Data:
  
  Once you have located the partner, enter the edit mode.
  Navigate to the relevant section where retention information is maintained (this may vary based on your configuration).
  
  
  
  Set the Retention Start Date:
  
  Find the field for the retention start date and enter the appropriate date.
  Ensure that the date is valid and aligns with your business processes.
  
  
  
  Save the Changes:
  
  After entering the retention start date, save the changes to the partner master data.
  
  
  
  Re-attempt the Transaction:
  
  Go back to the transaction that triggered the error and try to process it again.
  
  
  
  Related Information:
  
  Retention Management: This is a process in SAP that allows organizations to manage retention periods for payments, ensuring compliance with legal and contractual obligations.
  Business Partner Roles: Ensure that the partner is assigned the correct roles that are relevant to retention management.
  Authorization: Make sure you have the necessary authorizations to edit business partner data.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for specific details on retention management and partner data maintenance.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or check for any additional configuration settings that may be affecting the retention management process.