How To Fix FKK_MDG_CHECK004 - Correspondence: alternative recip. and activity may not both be filled.

SAP Error Message - Details

• Message type: E = Error

• Message class: FKK_MDG_CHECK - Contract Account Check Messages

• Message number: 004

• Message text: Correspondence: alternative recip. and activity may not both be filled.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FKK_MDG_CHECK004 - Correspondence: alternative recip. and activity may not both be filled. ?

  The SAP error message FKK_MDG_CHECK004 indicates that there is an issue with the configuration of correspondence in the SAP system, specifically regarding the alternative recipient and activity fields. The error message states that both the alternative recipient and the activity cannot be filled at the same time. 
  Cause:
  This error typically arises in the context of managing correspondence in SAP, particularly in the Financial Accounting (FI) or Contract Accounts Receivable and Payable (FI-CA) modules. The underlying cause is that the system has a validation rule that prevents both fields from being populated simultaneously, as this could lead to ambiguity in how the correspondence should be processed.
  Solution:
  To resolve this error, you need to ensure that either the alternative recipient or the activity field is filled, but not both. Here are the steps you can take:
  
  
  Check the Correspondence Configuration:
  
  Go to the transaction code for managing correspondence (e.g., FP03 for displaying correspondence).
  Review the settings for the correspondence type you are working with.
  
  
  
  Review the Data Entry:
  
  When creating or editing correspondence, ensure that you are not entering values in both the alternative recipient and activity fields.
  If you need to specify an alternative recipient, leave the activity field blank, and vice versa.
  
  
  
  Adjust Correspondence Settings:
  
  If your business process requires both fields to be used, consider reviewing the configuration settings in the SAP system to see if adjustments can be made to accommodate your needs. This may involve consulting with your SAP functional team or a consultant.
  
  
  
  Testing:
  
  After making the necessary adjustments, test the correspondence creation process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FP03: Display Correspondence
  FP02: Change Correspondence
  FP01: Create Correspondence
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes for any known issues or updates related to this error message.
  Review the SAP Help Portal for documentation on correspondence management in FI-CA.
  
  
  
  User Roles and Authorizations:
  
  Ensure that the user has the necessary authorizations to create or modify correspondence.
  
  
  
  By following these steps, you should be able to resolve the error message FKK_MDG_CHECK004 and successfully manage your correspondence in SAP.