How To Fix FIP_BL_MESSAGE_CLASS205 - Item was not added; an item with same name and date already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FIP_BL_MESSAGE_CLASS - FIP messages related to errors from Business Layer

• Message number: 205

• Message text: Item was not added; an item with same name and date already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FIP_BL_MESSAGE_CLASS205 - Item was not added; an item with same name and date already exists ?

  The SAP error message FIP_BL_MESSAGE_CLASS205 indicates that an attempt was made to add an item to a financial document (such as a billing document or invoice) that already exists with the same name and date. This typically occurs in the context of financial postings or document entries where uniqueness is required for certain fields.
  Cause:
  
  
  Duplicate Entry: The most common cause of this error is that there is already an existing item in the system with the same identifier (name) and date. This could happen if:
  
  The user is trying to enter a duplicate transaction.
  There is a system or user error that leads to the same data being submitted multiple times.
  Data was imported or uploaded that contains duplicates.
  
  
  
  Data Integrity Rules: SAP has built-in data integrity rules that prevent the creation of duplicate entries to maintain the accuracy and reliability of financial data.
  
  
  Solution:
  
  
  Check Existing Entries: Before adding a new item, check the existing entries for the same name and date. You can do this by:
  
  Using transaction codes like FB03 (Display Document) or FBL1N (Vendor Line Item Display) to search for existing documents.
  Filtering by the relevant fields to identify duplicates.
  
  
  
  Modify the Entry: If you find that the item already exists and you need to make changes, consider modifying the existing entry instead of creating a new one.
  
  
  Change Date or Name: If the new entry is indeed different and should be recorded, consider changing the date or name to ensure it does not conflict with existing entries.
  
  
  Consult with Colleagues: If you are unsure about the data or the need for the new entry, consult with colleagues or supervisors to confirm whether the new entry is necessary.
  
  
  Review Upload Processes: If this error arises from a data upload process, review the data being uploaded to ensure there are no duplicates in the source data.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for viewing and managing financial documents, such as:
  
  FB03: Display Document
  FBL1N: Vendor Line Item Display
  FBL3N: G/L Account Line Item Display
  FBL5N: Customer Line Item Display
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific configurations or updates may be required.
  
  
  User Authorization: Ensure that you have the necessary authorizations to view and modify financial documents in SAP.
  
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.