How To Fix FINS_CFIN_IF_MESSAGE025 - Document type &1 has number range &2 with external number assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_CFIN_IF_MESSAGE - Central Finance Interface Message Class

• Message number: 025

• Message text: Document type &1 has number range &2 with external number assignment

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

You have specified a reversal document type for document type &V1& which
has number range &V2& with external number assignment.
For Central Finance processing an internal number range is needed for
the configured reversal document type to avoid duplicate document
numbers.

How to fix this error?

Specify a different reversal document type with a number range with
internal number assignment.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_CFIN_IF_MESSAGE025 - Document type &1 has number range &2 with external number assignment ?

  The SAP error message FINS_CFIN_IF_MESSAGE025 indicates that there is an issue with the document type and its associated number range configuration. Specifically, the error states that the document type (&1) has a number range (&2) that is set to use external number assignment. This means that the system expects the document numbers to be provided externally (manually entered) rather than being generated automatically by the system.
  Cause:
  
  External Number Assignment: The document type is configured to use an external number range, which requires users to manually enter the document number when creating a document.
  Incorrect Document Number Entry: If a user tries to create a document without providing a valid external number, this error will occur.
  Configuration Issues: There may be a misconfiguration in the number range settings for the document type in question.
  
  Solution:
  
  Provide a Valid Document Number: When creating a document of the specified type, ensure that you manually enter a valid document number that falls within the defined external number range.
  Check Number Range Configuration:
  
  Go to the transaction code SNRO (Number Range Objects).
  Find the relevant number range object associated with the document type.
  Verify that the number range is correctly defined and that it is set to external assignment.
  
  
  Change to Internal Number Assignment (if applicable):
  
  If it is appropriate for your business process, consider changing the number range configuration from external to internal assignment. This can be done in the configuration settings for the document type.
  Navigate to the configuration path: SPRO > Financial Accounting > Financial Accounting Global Settings > Document > Document Types and adjust the settings for the relevant document type.
  
  
  
  Related Information:
  
  Document Types: Document types in SAP are used to categorize different types of financial documents (e.g., invoices, credit memos) and have specific configurations, including number range settings.
  Number Ranges: Number ranges can be defined as internal (system-generated) or external (user-defined). The choice between these options depends on the business requirements and processes.
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates regarding this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further troubleshooting.