How To Fix FINS_CFIN_CO_MESSAGE561 - Too many records for ALV display; narrow your selection to below 10,000

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_CFIN_CO_MESSAGE - Central Finance Message Class

• Message number: 561

• Message text: Too many records for ALV display; narrow your selection to below 10,000

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_CFIN_CO_MESSAGE561 - Too many records for ALV display; narrow your selection to below 10,000 ?

  The SAP error message FINS_CFIN_CO_MESSAGE561 indicates that the number of records returned by a query exceeds the limit set for ALV (ABAP List Viewer) display, which is typically 10,000 records. This is a common issue when dealing with large datasets in SAP, especially in financial or controlling reports.
  Cause:
  The error occurs when a report or transaction attempts to display more than 10,000 records in an ALV grid. This limit is in place to ensure performance and usability, as displaying too many records can lead to slow response times and a poor user experience.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Narrow Down Your Selection Criteria:
  
  Modify your selection parameters to filter the data more effectively. This could involve:
  
  Adding date ranges.
  Specifying specific company codes, cost centers, or other relevant fields.
  Using additional filters to limit the dataset.
  
  
  
  
  
  Use Pagination:
  
  If the report allows, consider implementing pagination to view the data in smaller chunks rather than all at once.
  
  
  
  Export to Excel or Other Formats:
  
  If you need to analyze a large dataset, consider exporting the data to Excel or another format where you can work with it more flexibly.
  
  
  
  Check for Customizations:
  
  If you are using a custom report or transaction, check if there are any settings or parameters that can be adjusted to limit the number of records returned.
  
  
  
  Consult with Your SAP Administrator:
  
  If you frequently encounter this issue, it may be worth discussing with your SAP administrator or technical team to see if there are any system settings that can be adjusted to accommodate larger datasets, or if there are alternative reports that can be used.
  
  
  
  Related Information:
  
  ALV Display Settings: Familiarize yourself with the ALV display settings and options available in your SAP environment. This can help you understand how to better manage large datasets.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or updates related to this error message.
  Performance Considerations: Always consider the performance implications of querying large datasets in SAP, and aim to optimize your queries for better efficiency.
  
  By following these steps, you should be able to address the error message and improve your experience when working with large datasets in SAP.