How To Fix FINS_CFIN_AC_DOC158 - ECS item referenced to &1 &2 fiscal year &3 in system &4 already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: FINS_CFIN_AC_DOC - Central Finance Accounting Document generation

• Message number: 158

• Message text: ECS item referenced to &1 &2 fiscal year &3 in system &4 already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message FINS_CFIN_AC_DOC158 - ECS item referenced to &1 &2 fiscal year &3 in system &4 already exists ?

  The SAP error message FINS_CFIN_AC_DOC158 indicates that there is an issue with a financial document in the Central Finance (CFIN) system. Specifically, it states that an ECS (External Cash Settlement) item referenced to a specific document already exists in the system for the given fiscal year. This can occur during the data transfer or reconciliation process when the system detects a duplicate entry.
  Cause:
  
  Duplicate Document: The most common cause of this error is that the ECS item you are trying to post or transfer already exists in the Central Finance system for the specified fiscal year.
  Data Transfer Issues: There may have been issues during the data transfer from the source system to the Central Finance system, leading to duplicate entries.
  Configuration Issues: Incorrect configuration in the Central Finance setup may lead to the system not recognizing existing entries properly.
  
  Solution:
  
  
  Check for Duplicates: 
  
  Verify if the ECS item with the specified reference already exists in the Central Finance system. You can do this by querying the relevant tables or using transaction codes like FB03 to display the document.
  
  
  
  Correct the Data: 
  
  If a duplicate is found, determine whether the new entry is valid or if it should be discarded. If it is a duplicate, you may need to adjust your data transfer process to prevent this from happening in the future.
  
  
  
  Adjust Configuration: 
  
  Review the configuration settings in the Central Finance system to ensure that they are set up correctly to handle ECS items and prevent duplicates.
  
  
  
  Consult Logs: 
  
  Check the application logs for more detailed information about the error. This can provide insights into why the duplicate was detected.
  
  
  
  Contact SAP Support: 
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support for assistance. They may provide patches or additional guidance based on the specific version of your SAP system.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FBL1N (Vendor Line Item Display), and FBL3N (G/L Account Line Item Display) to investigate existing documents.
  Central Finance Documentation: Review SAP documentation related to Central Finance for best practices on data transfer and handling ECS items.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide solutions related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.