How To Fix FIN_FB_RECON357 - Duplicate entry in table BSAD

SAP Error Message - Details

• Message type: E = Error

• Message class: FIN_FB_RECON - Conversion to S/4HANA: Reconciliation

• Message number: 357

• Message text: Duplicate entry in table BSAD

What causes this issue?

There are line items in table BSEG with duplicate entry in the index
table BSAD.

System Response

The system informs about this inconsistency which must be corrected in
your productive system before starting the data migration.

How to fix this error?

For more information, see
<DS:URLA.HTTPS://LAUNCHPAD.SUPPORT.SAP.COM/#/NOTES/2714344>SAP Note
2714344.</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FIN_FB_RECON357 - Duplicate entry in table BSAD ?

  The SAP error message FIN_FB_RECON357 indicates that there is a duplicate entry in the table BSAD, which is the accounting document segment for open items in accounts receivable. This error typically arises during processes that involve posting or reconciling financial transactions, such as clearing customer accounts or processing invoices.
  Cause:
  
  
  Duplicate Entries: The most common cause of this error is that there are duplicate entries in the BSAD table for the same document number, fiscal year, and other key fields. This can happen due to:
  
  Manual data entry errors.
  Issues during data migration or system upgrades.
  Incorrect batch processing or posting of transactions.
  
  
  
  Data Integrity Issues: There may be inconsistencies in the database due to failed transactions or improper handling of accounting documents.
  
  
  Solution:
  
  
  Identify Duplicates: Use SQL queries or transaction codes (like SE16 or SE11) to check for duplicate entries in the BSAD table. You can run a query to find entries with the same document number and fiscal year.
  Example SQL query:
  SELECT * FROM BSAD WHERE BELNR = 'your_document_number' AND GJAHR = 'your_fiscal_year';
  
  
  Remove Duplicates: Once you identify the duplicates, you will need to determine which entry is valid and which can be deleted. This may require consulting with your finance team or reviewing the transaction history.
  
  
  Correct Data: If the duplicates are due to data entry errors, correct the entries in the system. If they are due to a migration issue, you may need to run a data correction program or script.
  
  
  Check Custom Programs: If you have custom programs or enhancements that interact with the BSAD table, review them to ensure they are not causing duplicate entries.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this issue. Sometimes, SAP releases notes that provide solutions for known issues.
  
  
  Backup and Test: Before making any changes, ensure you have a backup of your data. Test any changes in a development or test environment before applying them to production.
  
  
  Related Information:
  
  Transaction Codes: Use transaction codes like FB03 (Display Document) to view the details of the accounting documents involved.
  Table Structure: Familiarize yourself with the structure of the BSAD table, including key fields like BELNR (Document Number), GJAHR (Fiscal Year), and others that may be relevant to your investigation.
  SAP Community: Engage with the SAP Community or forums for additional insights or similar cases that other users may have encountered.
  
  If the issue persists after following these steps, consider reaching out to SAP support for further assistance.