How To Fix FICUSTOM050 - Deleting account derivation records could lead to reconciliation errors

SAP Error Message - Details

• Message type: E = Error

• Message class: FICUSTOM - Customizable Messages for Funds Management

• Message number: 050

• Message text: Deleting account derivation records could lead to reconciliation errors

What causes this issue?

You are using Funds Management integrated with the budgetary ledger
with account derivation for the US Federal Government.
Due to reconciliation issues, it is strongly recommended that you do
not delete records once postings to this account have taken place. If
no posting has been made to this budgetary ledger customized account,
you can delete the record without consequence.
However, when implementing or testing this function, you may need to
delete the record anyway.
Since this is a customizable error message, you are able to change the
status of the error from 'E' to 'W'.

System Response

You cannot delete this record due to reconciliation inconsistency
problems.

How to fix this error?

If you need to delete this record in spite of the potential
consequences, change the message control of this customizable error
message (application area 'FICUSTOM', message number 050).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FICUSTOM050 - Deleting account derivation records could lead to reconciliation errors ?

  The SAP error message FICUSTOM050 indicates that there is a potential issue with deleting account derivation records in the Financial Accounting (FI) module. This error is a warning that deleting these records could lead to reconciliation errors, which can affect the integrity of financial reporting and data consistency.
  Cause:
  The primary cause of this error message is that the account derivation records are used to determine how financial transactions are posted to the general ledger. If these records are deleted, it may disrupt the mapping of transactions to the correct accounts, leading to discrepancies in financial reports and reconciliation processes. This is particularly critical in scenarios where historical data relies on these derivation rules.
  Solution:
  To address this error, consider the following steps:
  
  
  Review Dependencies: Before deleting any account derivation records, review the dependencies and the impact on existing transactions. Ensure that there are no active transactions that rely on these records.
  
  
  Backup Data: Always create a backup of the current configuration and data before making any deletions. This allows you to restore the previous state if needed.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP FI module expert to understand the implications of deleting specific account derivation records.
  
  
  Use Alternative Methods: Instead of deleting records, consider deactivating them or modifying them to meet your requirements without losing historical data.
  
  
  Testing: If you decide to proceed with the deletion, conduct thorough testing in a development or quality assurance environment to ensure that there are no adverse effects on financial reporting.
  
  
  Reconciliation Checks: After making changes, perform reconciliation checks to ensure that all accounts are balanced and that there are no discrepancies.
  
  
  Seek Expert Advice: If you are unsure about the implications of deleting these records, it may be beneficial to consult with an SAP consultant or a financial expert who understands the specific configuration of your SAP system.
  
  
  Related Information:
  
  Account Derivation: This refers to the process of determining which general ledger accounts should be used for posting based on specific criteria (e.g., transaction type, cost center).
  Reconciliation: This is the process of ensuring that two sets of records (e.g., accounts payable and accounts receivable) are in agreement. Discrepancies can lead to financial reporting issues.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its knowledge base with solutions to common issues.
  
  By following these steps and understanding the implications of account derivation records, you can mitigate the risks associated with the FICUSTOM050 error message.