How To Fix FICA_TAXR009 - Clearing reason 03 may only be used for transfers

SAP Error Message - Details

• Message type: E = Error

• Message class: FICA_TAXR - Message Class for Generic Tax Reporting

• Message number: 009

• Message text: Clearing reason 03 may only be used for transfers

trados = fi

What causes this issue?

You are posting clearing and have selected clearing reason 03 Transfer
Items. Since generic tax reporting is active, you can only use clearing
reason 03 for clearing that transfers items (origin of document is 34,
54, or R4).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FICA_TAXR009 - Clearing reason 03 may only be used for transfers ?

  The SAP error message FICA_TAXR009 with the description "Clearing reason 03 may only be used for transfers" typically occurs in the context of financial accounting, particularly in the area of contract accounts receivable and payable (FI-CA). This error indicates that the clearing reason you are trying to use is restricted to specific types of transactions, specifically transfers.
  Cause:
  The error arises when you attempt to use clearing reason 03 (which is designated for transfers) in a context that does not support it. This could happen in various scenarios, such as:
  
  Incorrect Transaction Type: You may be trying to clear an item that is not a transfer, such as a payment or an invoice.
  Configuration Issues: The clearing reason may not be properly configured in the system for the type of transaction you are attempting to process.
  User Error: The user may have selected the wrong clearing reason inadvertently.
  
  Solution:
  To resolve this error, consider the following steps:
  
  
  Verify Transaction Type: Ensure that the transaction you are trying to process is indeed a transfer. If it is not, you will need to select a different clearing reason that is appropriate for the type of transaction you are handling.
  
  
  Check Clearing Reason Configuration: Review the configuration settings for clearing reasons in the SAP system. You can do this by navigating to the relevant configuration path in SPRO (SAP Project Reference Object) and checking the settings for clearing reasons under the FI-CA module.
  
  
  Use Appropriate Clearing Reason: If the transaction is not a transfer, select a different clearing reason that is valid for the type of transaction you are processing. Common clearing reasons include:
  
  01: Payment
  02: Invoice
  04: Write-off
  etc.
  
  
  
  Consult Documentation: If you are unsure about which clearing reason to use, refer to the SAP documentation or consult with your SAP FI-CA functional consultant for guidance.
  
  
  Testing: After making the necessary adjustments, test the transaction again to ensure that the error does not reoccur.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes in FI-CA, such as:
  
  FPL9: Display Document
  FPL1: Create Document
  FPL2: Change Document
  
  
  User Roles and Authorizations: Ensure that the user has the necessary roles and authorizations to perform the transaction.
  
  By following these steps, you should be able to resolve the FICA_TAXR009 error and proceed with your financial transactions in SAP.