How To Fix FI_E141 - Maintain improper invoice reason code(s) and text(s). See long text

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 141

• Message text: Maintain improper invoice reason code(s) and text(s). See long text

What causes this issue?

You have the Prompt Payment Act (PPA) feature active for your company
code, but you have not defined any reason codes. Reason codes describe
what is required information on the invoice.

System Response

No breakdown on required information appears on an invoice where PPA is
activated. No improper reason codes can be added to the invoice.

How to fix this error?

Use the following link for details on how to maintain the improper
invoice reason code(s) and text(s) by document type:
<DS:SIMG.SIMG_PSMFG_BADBILL>Maintain Bad Invoice Reason Codes</>

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E141 - Maintain improper invoice reason code(s) and text(s). See long text ?

  The SAP error message FI_E141, which states "Maintain improper invoice reason code(s) and text(s). See long text," typically occurs in the context of financial accounting when there are issues related to the handling of invoices, particularly when the system detects that an invoice has been flagged with an improper reason code.
  Cause:
  
  Improper Reason Code: The invoice has been assigned a reason code that is not valid or not properly maintained in the system.
  Missing Texts: The text associated with the reason code may be missing or not properly defined.
  Configuration Issues: There may be configuration issues in the Financial Accounting (FI) module related to the reason codes for invoices.
  Data Entry Errors: Users may have entered incorrect data when creating or processing the invoice.
  
  Solution:
  
  
  Check Reason Codes: 
  
  Go to the configuration settings in SAP and check the reason codes defined for invoices. Ensure that the reason code used in the invoice is valid and properly maintained.
  You can check this in the transaction code SPRO (SAP Project Reference Object) under Financial Accounting (FI) > Accounts Payable > Invoice Verification > Define Reason Codes for Invoice Verification.
  
  
  
  Maintain Texts: 
  
  Ensure that the texts associated with the reason codes are properly maintained. This can also be done in the SPRO configuration settings.
  
  
  
  Review Invoice Entry: 
  
  Review the invoice entry for any data entry errors. Ensure that all required fields are filled out correctly and that the reason code is appropriate for the invoice being processed.
  
  
  
  Consult Long Text: 
  
  The error message suggests checking the long text for more details. You can do this by clicking on the message or using the transaction code SE91 to look up the message and its long text for additional context.
  
  
  
  User Training: 
  
  If the issue is recurring, consider providing additional training to users on how to properly enter invoices and select reason codes.
  
  
  
  Contact Support: 
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SPRO (to access configuration settings)
  SE91 (to view message classes and long texts)
  
  
  
  Documentation: 
  
  SAP Help Portal and SAP Notes can provide additional guidance on managing invoices and reason codes.
  
  
  
  Community Forums: 
  
  SAP Community and other forums can be useful for finding similar issues faced by other users and their solutions.
  
  
  
  By following these steps, you should be able to resolve the FI_E141 error and ensure that invoices are processed correctly in your SAP system.