How To Fix FI_E038 - Open items/Actuals budget status account missing 0/&1/&2/&3/&4

SAP Error Message - Details

• Message type: E = Error

• Message class: FI_E - Message Class for FM English Developers

• Message number: 038

• Message text: Open items/Actuals budget status account missing 0/&1/&2/&3/&4

What causes this issue?

For FM area &V1&, the budgetary ledger (BL) is activated with account
derivation for the federal government of the United States.
Postings in the budgetary ledger require an account derivation. No
account in the budgetary ledger area (0) for this key has been
customized for open items/actuals for budget status. This is the third
and last entry in the dialog structure in the customizing view.
According to the United States federal government model, a proprietary
ledger account is optional but the budgetary ledger entry is always
required. This means that, for every line in the BL interface table, at
least one line for the budgetary ledger exists. You can have mMultiple
budgetary and proprietary ledgers lines.
The open items/actuals account for budget status in the US federal
government customizing is missing for ledger area '0' (Budgetary), FM
area '&V1&', company code '&V2&', fiscal year/posting period '&V3&',
fund type, value type, business transaction, amount type, fund status,
BL document type, carry-forward level, and trading partner flag '&V4&'.
You have to create the customizing entries with "From year"/"from
period" field values earlier than or equal to '&V3&' (derived from the
posting date). No generic values are allowed for year/period.
For the open items/actuals account for budget status customizing, the
allowed generic "*" fields are fund type, value type, business
transaction, amount type, document type, and partner ID. The priority
for the generic entries goes from left to right, the highest being the
fund type. Simultaneous generic values for value type and document type
are not allowed as this can cause reconciliation problems.
The account derivation divided into the following sections:
Former Budgeting
Budget Control System (BCS)
Revenue/statistical postings and open items/actuals budget resources
Open items/actuals accounts for budget status
In this particular case, the account customizing entry must be created
in the third section.

How to fix this error?

Use transaction OFBL to maintain the open items/actuals account
derivation for the budgetary ledger accordingly. You can use the linke
below to access the tranasction.
This entry has to be created in the fourth option (OI/Actuals for budget
status) of the dialog structure in the customizing view.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

<DS:TRAN.OFBL>Execute US federal government BL account derivation</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI_E038 - Open items/Actuals budget status account missing 0/&1/&2/&3/&4 ?

  The SAP error message FI_E038 indicates that there is an issue with the budget status account for open items or actuals in the Financial Accounting (FI) module. This error typically arises when the system cannot find the necessary budget status account for a specific combination of controlling area, company code, fiscal year, and other relevant parameters.
  Cause:
  
  Missing Configuration: The budget status account may not be configured in the system for the specified controlling area or company code.
  Incorrect Settings: There may be incorrect settings in the budget control configuration, such as missing or incorrect assignment of budget status accounts.
  Data Inconsistency: There could be inconsistencies in the master data or transaction data that lead to the system being unable to locate the required account.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the budget status account.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (transaction code SPRO).
  Navigate to Controlling -> Budgeting -> Budget Control System -> Define Budget Status Accounts.
  Ensure that the budget status accounts are defined for the relevant controlling area and company code.
  
  
  
  Review Master Data:
  
  Check the master data for the relevant cost centers, internal orders, or other objects to ensure that they are correctly set up and linked to the appropriate budget status accounts.
  
  
  
  Validate Settings:
  
  Ensure that the budget control settings are correctly configured. This includes checking the budget types and their assignments to the relevant accounts.
  
  
  
  Check Authorizations:
  
  Verify that the user has the necessary authorizations to access the budget status accounts. This can be done by checking the user roles and authorizations in the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on budget control and status accounts to ensure compliance with best practices.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  SPRO (Customizing)
  OBBP (Define Budget Status Accounts)
  KSB1 (Cost Centers: Actual Line Items)
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP FI expert for further assistance.
  
  
  By following these steps, you should be able to identify and resolve the cause of the FI_E038 error message in SAP.