How To Fix FI300 - Item category 1 needs a cash holdings item

SAP Error Message - Details

• Message type: E = Error

• Message class: FI - TR-FM Funds Management

• Message number: 300

• Message text: Item category 1 needs a cash holdings item

What causes this issue?

The <DS:GLOS.item_category>item category</> 1 (balance) can only be
defined for a cash holdings item with <DS:GLOS.financial_transaction>
financial transaction</> 90.

How to fix this error?

Enter a different financial transaction or a different item category.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FI300 - Item category 1 needs a cash holdings item ?

  The SAP error message FI300, which states "Item category 1 needs a cash holdings item," typically occurs in the context of financial transactions, particularly when dealing with cash management or cash accounting in SAP. This error indicates that the system expects a cash holdings item to be associated with the transaction being processed.
  Cause:
  
  Missing Cash Holdings Item: The transaction you are trying to process requires a cash holdings item (usually a specific GL account) to be defined in the system, but it is not present.
  Configuration Issues: The configuration for cash management or the specific transaction type may not be set up correctly, leading to the system not recognizing the necessary cash holdings item.
  Incorrect Item Category: The item category being used in the transaction may not be appropriate for the type of transaction you are trying to execute.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (Transaction code SPRO).
  Navigate to the relevant area for cash management or financial accounting.
  Ensure that the cash holdings item is properly defined and linked to the relevant item category.
  
  
  
  Define Cash Holdings Item:
  
  If a cash holdings item is not defined, you may need to create one. This typically involves creating a new GL account that will serve as the cash holdings account.
  Ensure that this account is set up correctly in the chart of accounts and is assigned to the appropriate company code.
  
  
  
  Review Item Category:
  
  Check the item category being used in the transaction. Make sure it is appropriate for cash transactions and that it is configured to require a cash holdings item.
  If necessary, adjust the item category settings to ensure it aligns with the requirements of your financial processes.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to cash management and item categories to ensure compliance with best practices.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to see if the error persists.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  FB50: For general ledger postings.
  FBL3N: For displaying G/L account line items.
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions to common problems.
  
  
  User Roles and Authorizations: Ensure that the user executing the transaction has the necessary authorizations to access and modify cash holdings items.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP Financials for further assistance.