How To Fix FG025 - Archiving is obsolete for the FI document; use aging

SAP Error Message - Details

• Message type: E = Error

• Message class: FG - Program Error Messages

• Message number: 025

• Message text: Archiving is obsolete for the FI document; use aging

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FG025 - Archiving is obsolete for the FI document; use aging ?

  The SAP error message FG025 indicates that archiving is no longer applicable for the Financial Accounting (FI) document in question, and instead, the system suggests using the aging process. This message typically arises when attempting to archive FI documents that are considered obsolete for archiving due to changes in the system or the data management strategy.
  Cause:
  
  Obsolescence of Archiving: The FI document you are trying to archive may have been marked as obsolete for archiving due to system settings or changes in the archiving strategy.
  Aging Process Requirement: The system may require that instead of archiving, you should use the aging process to manage the data. Aging is a method of managing financial documents based on their age, which can help in compliance and reporting.
  Configuration Settings: The archiving settings in the SAP system may have been configured to prevent archiving of certain types of documents or documents that meet specific criteria.
  
  Solution:
  
  Use Aging Process: Instead of archiving the document, follow the aging process as recommended by the error message. This typically involves running the aging report or transaction that allows you to manage and analyze the financial documents based on their age.
  Check Configuration: Review the configuration settings for document archiving in the SAP system. This can be done through transaction codes like SARA (Archive Administration) or customizing settings in the Financial Accounting module.
  Consult Documentation: Refer to SAP documentation or notes related to the specific version of your SAP system to understand the implications of the error and the recommended practices for managing FI documents.
  Contact SAP Support: If the issue persists or if you need further clarification on the aging process, consider reaching out to SAP support for assistance.
  
  Related Information:
  
  Aging Reports: Familiarize yourself with the aging reports available in SAP, which can help you analyze outstanding receivables and payables based on their age.
  Archiving Strategy: Understand the archiving strategy in your organization, including which documents can be archived and which should be managed through aging.
  Transaction Codes: Common transaction codes related to archiving and aging in SAP include:
  
  SARA: Archive Administration
  SARI: Archive Information System
  FBL1N: Vendor Line Item Display (for aging analysis)
  FBL3N: G/L Account Line Item Display (for aging analysis)
  FBL5N: Customer Line Item Display (for aging analysis)
  
  
  
  By following these steps and understanding the context of the error message, you should be able to effectively manage the situation and comply with the system's requirements.