How To Fix FE081 - Clerk & is not defined for this workflow task

SAP Error Message - Details

• Message type: E = Error

• Message class: FE - CO-PA module pool messages

• Message number: 081

• Message text: Clerk & is not defined for this workflow task

What causes this issue?

An employee can only be selected to process a task if he/she is
connected to a workflow task <ManAufgFIFC Text job Financial calendar>.
There is an additional restriction if the current schedule belongs to a
specific organizational unit. In this case, only employees who are
involved with the workflow task and belong to this organizational unit
can be selected. If the schedule is not connected with an
origanizational unit you can use any employee (with the first
restriction above).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Determine whether the employee in question is indeed associated with
the workflow task.
<ZH>Tools -> Business workflow -> Standard tasks</>
If the schedule in question is connected to a specific organizational
unit, check whether the employee also belongs to that unit.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FE081 - Clerk & is not defined for this workflow task ?

  The SAP error message FE081, which states "Clerk & is not defined for this workflow task," typically occurs in the context of SAP Business Workflow. This error indicates that the system is unable to find a valid clerk (or agent) assigned to a specific workflow task. Here are the potential causes, solutions, and related information for this error:
  Causes:
  
  Missing Agent Assignment: The workflow task does not have an agent (clerk) assigned to it. This can happen if the task was not properly configured or if the agent assignment was removed.
  Incorrect Workflow Configuration: The workflow definition may not have been set up correctly, leading to missing or incorrect assignments.
  User Status: The user who is supposed to be the clerk may not be active or may not have the necessary authorizations to be assigned to the task.
  Role Issues: The roles assigned to the user may not include the necessary permissions to act as a clerk for the workflow task.
  Organizational Structure Changes: Changes in the organizational structure (like department changes) may lead to the clerk not being recognized in the current context.
  
  Solutions:
  
  
  Check Agent Assignment:
  
  Go to the workflow definition in the SAP system and check the agent assignment for the specific task. Ensure that a valid user or group is assigned as the clerk.
  You can use transaction code SWDD (Workflow Builder) to review and modify the workflow definition.
  
  
  
  Review User Status:
  
  Ensure that the user intended to be the clerk is active and has the necessary roles and authorizations. You can check this in transaction code SU01 (User Maintenance).
  
  
  
  Update Workflow Configuration:
  
  If the workflow is not configured correctly, you may need to update the workflow definition to include the correct clerk assignment.
  
  
  
  Check Organizational Management:
  
  If there have been changes in the organizational structure, ensure that the clerk is still valid in the current organizational context. You can check this in transaction code PPOME (Organization and Staffing).
  
  
  
  Test the Workflow:
  
  After making changes, test the workflow to ensure that the error does not occur again. You can use transaction code SWI1 (Work Item Selection) to monitor and test workflow instances.
  
  
  
  Related Information:
  
  Workflow Documentation: Review SAP documentation on workflows to understand how to properly configure and manage agents and tasks.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to this error message.
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SU01: User Maintenance
  PPOME: Organization and Staffing
  
  
  
  By following these steps, you should be able to identify the cause of the FE081 error and implement a solution to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.