How To Fix FCO_AVC_PS031 - Assign a budget to WBS element &1 in fiscal year &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: FCO_AVC_PS - Availability Control: Project System

• Message number: 031

• Message text: Assign a budget to WBS element &1 in fiscal year &2.

What causes this issue?

The WBS element &V1& doesn't have a budget assigned to it in fiscal year
&V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you want to post to WBS element &V1&, you must assign a budget to
this element in fiscal year &V2&. You can assign a budget directly to
this WBS element or you can assign a budget indirectly to a higher-level
WBS element.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FCO_AVC_PS031 - Assign a budget to WBS element &1 in fiscal year &2. ?

  The SAP error message FCO_AVC_PS031 indicates that there is an issue with budget assignment to a Work Breakdown Structure (WBS) element in a specific fiscal year. This error typically arises in the context of project management and budgeting within SAP, particularly when using the Project System (PS) module.
  Cause:
  The error occurs when:
  
  No Budget Assigned: The specified WBS element does not have a budget assigned for the fiscal year in question.
  Budget Availability Control: The system is configured to enforce budget availability control, and the budget for the WBS element is either not defined or has been exhausted.
  Incorrect Fiscal Year: The fiscal year specified in the error message may not match the fiscal year for which the budget is defined.
  WBS Element Status: The WBS element may be in a status that does not allow budget assignments (e.g., it may be locked or not yet released).
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Budget Assignment:
  
  Navigate to the WBS element in question and check if a budget has been assigned for the specified fiscal year.
  You can do this using transaction codes like CJ30 (for budget planning) or CJ02 (for changing WBS elements).
  
  
  
  Assign Budget:
  
  If no budget is assigned, you can assign a budget to the WBS element for the relevant fiscal year using transaction CJ30.
  Ensure that the budget amount is sufficient for the planned expenditures.
  
  
  
  Verify Fiscal Year:
  
  Confirm that you are working within the correct fiscal year. If necessary, adjust the fiscal year in your transaction or planning.
  
  
  
  Check WBS Element Status:
  
  Ensure that the WBS element is in a status that allows budget assignments. If it is locked or in a closed status, you may need to unlock or change its status.
  
  
  
  Review Configuration:
  
  If the issue persists, review the configuration settings for budget availability control in your SAP system. This may require assistance from your SAP Basis or configuration team.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  CJ30: Budget Planning
  CJ02: Change WBS Element
  CJ03: Display WBS Element
  CJI3: Display Actual Cost Line Items
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to budget assignments and availability control.
  
  
  Documentation: Refer to SAP documentation on Project System and Budgeting for detailed guidance on managing budgets and WBS elements.
  
  
  By following these steps, you should be able to resolve the FCO_AVC_PS031 error and successfully assign a budget to the specified WBS element.