How To Fix FC323 - Company code & contains vendors, cannot therefore be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 323

• Message text: Company code & contains vendors, cannot therefore be deleted

What causes this issue?

Vendor master records have already been created for company code &V1&.
It is therefore not possible to delete this company code.

System Response

Messsage saying that company code &V1& will not be deleted.

How to fix this error?

If you really want to delete company code &V1&, you must first delete
the vendor master records in this company code.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC323 - Company code & contains vendors, cannot therefore be deleted ?

  The SAP error message FC323 indicates that a company code cannot be deleted because it contains vendor master records. This is a common issue when trying to delete a company code in SAP, as the system enforces data integrity and prevents the deletion of entities that are still in use.
  Cause:
  The primary cause of this error is that there are existing vendor master records associated with the company code you are trying to delete. SAP requires that all related data be cleared before a company code can be deleted to maintain data integrity.
  Solution:
  To resolve this error, you need to follow these steps:
  
  
  Identify Vendor Records:
  
  Use transaction code SE16N or SE11 to access the vendor master data table (LFA1 for general data, LFB1 for company code data).
  Filter the records by the company code in question to identify all associated vendor records.
  
  
  
  Delete or Archive Vendor Records:
  
  If the vendor records are no longer needed, you can delete them using transaction code XK02 (Change Vendor) or XK06 (Delete Vendor).
  If you want to keep the vendor records for historical purposes, consider archiving them instead of deleting.
  
  
  
  Check for Other Dependencies:
  
  Ensure that there are no other dependencies related to the company code, such as customer records, open transactions, or other master data that might prevent deletion.
  
  
  
  Delete the Company Code:
  
  Once all vendor records and any other dependencies have been addressed, you can proceed to delete the company code using transaction code OX19 (Delete Company Code).
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK02: Change Vendor
  XK06: Delete Vendor
  SE16N: Data Browser
  OX19: Delete Company Code
  
  
  
  Data Integrity: SAP maintains strict data integrity rules, which means that you cannot delete records that are still in use. Always ensure that you have a backup or have archived necessary data before deletion.
  
  
  Authorization: Ensure that you have the necessary authorizations to delete vendor records and company codes in SAP.
  
  
  Consult Documentation: Refer to SAP Help documentation or your organization's SAP guidelines for more detailed procedures and best practices regarding data deletion.
  
  
  By following these steps, you should be able to resolve the FC323 error and successfully delete the company code.