How To Fix FC255 - For term of pmnt &, holdback/retainage no. & is missing

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 255

• Message text: For term of pmnt &, holdback/retainage no. & is missing

What causes this issue?

You must specify the holdback/retainage numbers without gaps for each
term of payment.
You have created the holdback/retainage number &V3& for the term of
payment &V1&, but not the holdback/retainage number &V2& below it.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Fill the gap in the holdback/retainage numbers for the term of payment
&V1& or delete the entry for the holdback/retainage number &V3&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message FC255 - For term of pmnt &, holdback/retainage no. & is missing ?

  The SAP error message FC255 indicates that there is a missing holdback or retainage number for a specific term of payment in a financial transaction. This error typically arises in the context of accounts payable or receivable when processing invoices or payments that involve retainage.
  Cause:
  
  Missing Retainage Information: The retainage number is not specified in the payment terms or is not properly configured in the system.
  Configuration Issues: The payment terms may not be set up correctly in the system, leading to the absence of required fields.
  Data Entry Errors: There may be a mistake in the data entry process, where the retainage number was not entered or was entered incorrectly.
  
  Solution:
  
  
  Check Payment Terms Configuration:
  
  Go to the configuration settings for payment terms in SAP (Transaction code: OBB8).
  Ensure that the retainage settings are correctly defined for the relevant payment terms.
  
  
  
  Enter Retainage Number:
  
  When processing the invoice or payment, ensure that the retainage number is entered in the appropriate field.
  If you are using a custom transaction or report, verify that the retainage field is included and populated correctly.
  
  
  
  Review Vendor Master Data:
  
  Check the vendor master data to ensure that the retainage information is correctly maintained.
  Use transaction code XK03 to view vendor details and confirm that the retainage settings are appropriate.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or user manuals for your specific SAP implementation to understand how retainage is handled.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error message.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OBB8 (Payment Terms), XK03 (Display Vendor), and FB60 (Enter Incoming Invoice).
  SAP Notes: Search for SAP Notes related to error FC255 for any patches or updates that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users.
  
  By following these steps, you should be able to resolve the FC255 error and ensure that the retainage information is correctly processed in your SAP system.