How To Fix FC194 - Printer & is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: FC - FI configuration error messages

• Message number: 194

• Message text: Printer & is not defined

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message FC194 - Printer & is not defined ?

  The SAP error message FC194, which states "Printer & is not defined," typically occurs when the system cannot find the specified printer in the configuration. This can happen for various reasons, such as the printer not being set up correctly in SAP, the printer being offline, or the user not having the necessary authorizations to access the printer.
  Causes:
  
  Printer Not Defined: The printer you are trying to use has not been defined in the SAP system.
  Incorrect Printer Name: The printer name specified in the print settings may be incorrect or misspelled.
  Printer Configuration Issues: The printer may not be configured correctly in the SAP system or may not be connected to the network.
  User Authorization: The user may not have the necessary permissions to access the specified printer.
  Output Device Settings: The output device settings in SAP may not be properly configured.
  
  Solutions:
  
  
  Check Printer Definition:
  
  Go to transaction code SPAD (Spool Administration).
  Check if the printer is defined under the "Output Devices" section.
  If the printer is not listed, you will need to create a new output device.
  
  
  
  Create or Modify Output Device:
  
  In SPAD, click on "Output Devices" and then "Create" or "Change" to define or modify the printer settings.
  Ensure that the device type, host spool access method, and other relevant settings are correctly configured.
  
  
  
  Verify Printer Name:
  
  Ensure that the printer name you are using in your print job matches the name defined in SAP.
  Check for any typos or incorrect characters.
  
  
  
  Check User Authorizations:
  
  Ensure that the user has the necessary authorizations to access the printer.
  You may need to consult with your SAP security team to verify user roles and permissions.
  
  
  
  Test Printer Connectivity:
  
  Ensure that the printer is online and connected to the network.
  You can perform a test print from the operating system or check the printer's status.
  
  
  
  Check Spool Settings:
  
  Ensure that the spool settings in SAP are correctly configured to allow printing to the specified device.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SPAD: Spool Administration
  SP01: Spool Request Overview
  
  
  Documentation: Refer to SAP Help documentation for detailed instructions on configuring output devices and troubleshooting printing issues.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to printer configuration or error messages.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis team or technical support for further assistance.