How To Fix FB856 - Correspondence is not possible for document type & of document & & &

SAP Error Message - Details

• Message type: E = Error

• Message class: FB - Batch Programs

• Message number: 856

• Message text: Correspondence is not possible for document type & of document & & &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message FB856 - Correspondence is not possible for document type & of document & & & ?

  The SAP error message FB856 indicates that correspondence (such as sending out invoices, statements, or other financial documents) is not possible for a specific document type and document number. This error can occur in various scenarios, particularly when trying to generate correspondence for financial documents in the SAP system.
  Causes of FB856 Error
  
  
  Document Type Configuration: The document type may not be configured to allow correspondence. Each document type in SAP can have specific settings that determine whether correspondence can be generated.
  
  
  Missing Correspondence Settings: The necessary correspondence settings may not be defined for the specific document type in the configuration.
  
  
  Document Status: The document may be in a status that does not allow correspondence. For example, if the document is already cleared or archived, correspondence may not be possible.
  
  
  Authorization Issues: The user may not have the necessary authorizations to generate correspondence for the specified document type.
  
  
  Technical Issues: There could be underlying technical issues, such as missing or incorrect data in the document, or issues with the correspondence program itself.
  
  
  Solutions to FB856 Error
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for the document type in question (Transaction Code: OBA7 for document types).
  Ensure that the document type is set up to allow correspondence.
  
  
  
  Define Correspondence Settings:
  
  Use Transaction Code: OB77 to check and define correspondence settings for the document type.
  Ensure that the necessary parameters for correspondence are correctly set.
  
  
  
  Verify Document Status:
  
  Check the status of the document to ensure it is eligible for correspondence. If the document is cleared or archived, correspondence may not be possible.
  
  
  
  Review User Authorizations:
  
  Ensure that the user attempting to generate correspondence has the necessary authorizations. This can be checked in the user roles and profiles.
  
  
  
  Check for Technical Issues:
  
  Review the document for any missing or incorrect data that may prevent correspondence.
  If necessary, consult with your technical team to investigate any issues with the correspondence program or related components.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional guidance.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), OBA7 (Document Type Configuration), and OB77 (Correspondence Settings).
  SAP Documentation: Review SAP documentation related to financial document processing and correspondence to understand the requirements and configurations.
  Support Community: Engage with the SAP Community or forums for additional insights and solutions from other users who may have encountered the same issue.
  
  By following these steps, you should be able to identify the cause of the FB856 error and implement the necessary solutions to resolve it.